ESBD_391212_1738185820241_RFP Notice to Respondents.pdf
PDF 110 KB Posted
- Attached to
- Install HVAC Inmate Housing - Luther Unit
- Solicitation number
- 696-FD-24-P042
- Issued by
- Gillespie County, Texas
About this file
This is a Notice to Respondents issued by the Texas Department of Criminal Justice (TDCJ) seeking proposals to install a new HVAC system with emergency power connection in Inmate Housing at the Luther Unit in Navasota, Texas. The project plans were prepared by Parkhill, Smith, and Cooper/TDCJ. A Pre-Proposal Conference will be held at 10:00 a.m. on February 5, 2025, at the Luther Unit, followed by a site visit, with required advance registration. Proposals are due by 3:00 p.m. on March 4, 2025, at the Contracts and Procurement office in Huntsville, Texas. Hard copies of drawings can be purchased for $60.00 (non-refundable), while electronic copies are available for free.
The project requires a 5% proposal deposit of the greatest amount proposed, and Performance and Payment Bonds for 100% of the contract amount will be required upon award. Respondents must submit a HUB Subcontracting Plan, as TDCJ requires good faith efforts to include Historically Underutilized Businesses in the total contract value. Respondents must be bondable and insurable at required levels, and minimum wage rates as prescribed in Special Conditions must be followed. The Notice to Proceed will be issued at the Pre-Construction Meeting, with the performance period beginning upon issuance.
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NOTICE TO RESPONDENTS
The Texas Department of Criminal Justice (TDCJ) is Requesting Proposals to Install HVAC – Inmate Housing at the Luther Unit located in Navasota, Texas.
This project is to install a new HVAC system with connection to emergency power in Inmate Housing at the Terrell Unit in Rosharon, Texas as shown by the construction plans as prepared by Parkhill, Smith, and Cooper / TDCJ.
Respondent shall refer to Specifications and submit all required qualifications and licensing required within.
Specifications will be furnished with the Solicitation documents.
Respondent is required to submit a HUB Subcontracting Plan as detailed in Exhibit 1. Failure to submit a completed HUB Subcontracting Plan will result in the proposal being rejected from further consideration.
Respondent must be bondable and insurable at the levels required. All proposals must be accompanied by a Proposal Deposit in the amount of 5% of greatest amount proposed. Performance and Payment Bonds in the amount of 100% of the contract amount will be required upon award of a contract.
The TDCJ reserves the right to reject any or all proposals, and to waive any informality or irregularity.
It is the TDCJ’s intent to issue the Notice to Proceed at the Pre-Construction Meeting with the performance period to begin upon issuance.
Hard copies of the Drawings can be purchased from the Contact Address listed below at a cost of $60.00 (Sixty Dollars), non-refundable per set, inclusive of mailing/delivery costs. Electronic copies can be requested for free from the Contact Address listed below or they may be viewed for free at the designated plan rooms listed in Attachment 11 of the Solicitation. Payment checks for documents should be made payable to Parkhill, Smith and Cooper and sent to:
Parkhill, Smith & Cooper, Inc
Attn: Jared Higgins 4222 85th St.
Lubbock, TX 79423 Phone: (806) 473- 3626
Email: JHiggins@parkhill.com
A Pre-Proposal Conference will be held at 10:00 a.m. on February 5, 2025, at the Luther Unit, 1800 Luther Drive, Navasota, Texas 77868, followed by a site visit. Registration is required to attend. Please contact the Contract Specialist, Macey Hogge, at (936) 437-3815/ Macey.Hogge@tdcj.texas.gov or Kristy Luna at (936) 437- 3820/ Kristy.Luna@tdcj.texas.gov to register. ONLY ONE SCHEDULED SITE VISIT WILL BE HELD FOR
REASONS OF SECURITY AND PUBLIC SAFETY; THEREFORE, RESPONDENTS SHALL REGISTER
IN ADVANCE SHOULD THEY WANT TO ATTEND; ATTENDANCE IS RECOMMENDED.
Due to strict security please be aware that entrance to the unit will be denied to anyone in possession of any items to include, but not limited to, any of the following: weapons (including pocketknives), tobacco products, alcohol, cell phones, pagers and more than $25.00. Visitors are subjected to searches as they enter the facility and may be required to walk through electronic scanning equipment such as metal detectors. Access to the facility will be denied to anyone not willing to be searched. Appropriate attire required.
CELL PHONES/IPADS ARE ALLOWED PER THE WARDEN FOR PICTURES ONLY, NO PHONE
CALLS, WHILE IN ATTENDANCE AND SUBJECT TO INSPECTION BY THE UNIT STAFF PRIOR TO
LEAVING.
Proposals are not subject to public opening and are confidential until the contract has been awarded. Proposals are due at 3:00 p.m. on March 4, 2025, in our office: Contracts and Procurement, 2 Financial Plaza, Suite 703, Huntsville, Texas. The Texas Department of Criminal Justice requires the Respondent to make a good faith effort to include Historically Underutilized Businesses (HUB’s) in the total value of this construction contract award. Attention is called to the fact that not less than the minimum wage rates prescribed in the Special Conditions must be paid on these projects.
mailto:JHiggins@parkhill.com
NOTICE TO RESPONDENTS
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