ESBD_391212_1738185820241_RFP Notice to Respondents.pdf

NOTICE TO RESPONDENTS

The Texas Department of Criminal Justice (TDCJ) is Requesting Proposals to Install HVAC – Inmate Housing at the Luther Unit located in Navasota, Texas.

This project is to install a new HVAC system with connection to emergency power in Inmate Housing at the Terrell Unit in Rosharon, Texas as shown by the construction plans as prepared by Parkhill, Smith, and Cooper / TDCJ.

Respondent shall refer to Specifications and submit all required qualifications and licensing required within.

Specifications will be furnished with the Solicitation documents.

Respondent is required to submit a HUB Subcontracting Plan as detailed in Exhibit 1. Failure to submit a completed HUB Subcontracting Plan will result in the proposal being rejected from further consideration.

Respondent must be bondable and insurable at the levels required. All proposals must be accompanied by a Proposal Deposit in the amount of 5% of greatest amount proposed. Performance and Payment Bonds in the amount of 100% of the contract amount will be required upon award of a contract.

The TDCJ reserves the right to reject any or all proposals, and to waive any informality or irregularity.

It is the TDCJ’s intent to issue the Notice to Proceed at the Pre-Construction Meeting with the performance period to begin upon issuance.

Hard copies of the Drawings can be purchased from the Contact Address listed below at a cost of $60.00 (Sixty Dollars), non-refundable per set, inclusive of mailing/delivery costs. Electronic copies can be requested for free from the Contact Address listed below or they may be viewed for free at the designated plan rooms listed in Attachment 11 of the Solicitation. Payment checks for documents should be made payable to Parkhill, Smith and Cooper and sent to:

Parkhill, Smith & Cooper, Inc

Attn: Jared Higgins 4222 85th St.

Lubbock, TX 79423 Phone: (806) 473- 3626

Email: JHiggins@parkhill.com

A Pre-Proposal Conference will be held at 10:00 a.m. on February 5, 2025, at the Luther Unit, 1800 Luther Drive, Navasota, Texas 77868, followed by a site visit. Registration is required to attend. Please contact the Contract Specialist, Macey Hogge, at (936) 437-3815/ Macey.Hogge@tdcj.texas.gov or Kristy Luna at (936) 437- 3820/ Kristy.Luna@tdcj.texas.gov to register. ONLY ONE SCHEDULED SITE VISIT WILL BE HELD FOR

REASONS OF SECURITY AND PUBLIC SAFETY; THEREFORE, RESPONDENTS SHALL REGISTER

IN ADVANCE SHOULD THEY WANT TO ATTEND; ATTENDANCE IS RECOMMENDED.

Due to strict security please be aware that entrance to the unit will be denied to anyone in possession of any items to include, but not limited to, any of the following: weapons (including pocketknives), tobacco products, alcohol, cell phones, pagers and more than $25.00. Visitors are subjected to searches as they enter the facility and may be required to walk through electronic scanning equipment such as metal detectors. Access to the facility will be denied to anyone not willing to be searched. Appropriate attire required.

CELL PHONES/IPADS ARE ALLOWED PER THE WARDEN FOR PICTURES ONLY, NO PHONE

CALLS, WHILE IN ATTENDANCE AND SUBJECT TO INSPECTION BY THE UNIT STAFF PRIOR TO

LEAVING.

Proposals are not subject to public opening and are confidential until the contract has been awarded. Proposals are due at 3:00 p.m. on March 4, 2025, in our office: Contracts and Procurement, 2 Financial Plaza, Suite 703, Huntsville, Texas. The Texas Department of Criminal Justice requires the Respondent to make a good faith effort to include Historically Underutilized Businesses (HUB’s) in the total value of this construction contract award. Attention is called to the fact that not less than the minimum wage rates prescribed in the Special Conditions must be paid on these projects.

mailto:JHiggins@parkhill.com

NOTICE TO RESPONDENTS