Inspection, Repairs & Certification of Communication Towers

The West Virginia Department of Homeland Security's Emergency Management Division (EMD) is soliciting bids for an open-end contract to provide comprehensive inspection, repair, and certification services for communication towers in the Statewide Interoperable Radio Network (SIRN). The contract will cover 84 communication sites across West Virginia, with limited sites in Pennsylvania and Virginia, focusing on self-supporting and guyed communication towers and their accessories. Vendors must have a minimum of ten years of experience in tower services, hold appropriate state licenses, and demonstrate technical capabilities to perform installation, alignment, repairs, inspections, and structural assessments of communication infrastructure. The solicitation requires vendors to comply with ANSI/TIA-222 and FCC standards, provide new commercial-grade parts, and ensure x-ray quality welding with a minimum one-year warranty on all work. Key deliverables include 24/7 emergency telephone service, with response times of two hours for routine calls and 30 minutes for emergency requests. The procurement process includes a mandatory pre-bid meeting on June 16, 2025, at 10:00 AM EST, with vendor questions due by June 18, 2025, at 2:00 PM EST, and a bid submission deadline of June 23, 2025, at 10:00 AM.

The contract does not explicitly designate specific set-aside provisions for disadvantaged enterprises, though the Federal Funds Addendum indicates requirements for minority business participation and equal employment opportunity. Vendors must comply with various federal regulations, including domestic preferences, Clean Air Act provisions, and anti-kickback restrictions. The procurement allows for potential multiple contract awards to satisfy state and federal funding requirements. The contract structure includes a base one-year term with four optional one-year renewals, with pricing established on a per-hour basis across different labor categories: regular ($700/hour), overtime ($80/hour), emergency ($80/hour), and holiday ($40/hour) rates. An additional line item for parts and materials is included, with the total estimated parts and materials cost at $94,986.00. Vendors must maintain specific insurance requirements, including $1,000,000 in commercial general liability, automobile liability, and professional/errors and omissions insurance. The contract is contingent on legislative funding appropriation, with the potential for annual pricing adjustments based on the Consumer Price Index, not to exceed 3%.