Final_ARFQ_0606_HSE2500000010_2_WV_ARFQ_FORM.PDF
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- Solicitation number
- ARFQ-0606-HSE2500000010-2
- Issued by
- West Virginia
About this file
This document is an Agency Request for Quote (ARFQ) from the West Virginia Department of Homeland Security's Division of Administrative Services (DAS), specifically for the Emergency Management Division (EMD). The solicitation seeks to establish an open-end contract for inspections, repairs, and certification services for self-supporting and guyed communication towers and accessories related to the Statewide Interoperable Radio System (SIRN) sites. The solicitation (ARFQ 0606 HSE2500000010 Version 2) was issued on June 4, 2025, with a closing date of June 23, 2025, at 10:00 AM. A mandatory pre-bid meeting is scheduled for June 16, 2025, at 10:00 AM EST, with vendor questions due by 2:00 PM EST on June 18, 2025.
The pricing structure includes multiple labor rate categories: SIRN Inspections, Repairs and Certifications at 110 hours, Regular Labor Rate at $700 per hour, Overtime Labor Rate at $80 per hour, Emergency Labor Rate at $80 per hour, and Holiday Labor Rate at $40 per hour. An additional line item for Parts and Materials is included. The contract will be fulfilled through the Division of Emergency Management, located at 1700 MacCorkle Ave, SE, 6th Floor in Charleston, West Virginia. All services are specific to supporting and maintaining the state's interoperable radio communication infrastructure, with a focus on comprehensive tower maintenance and certification services.
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Text version
Date Printed: Jun 4, 2025 Page:1 FORM ID: WV-PRC-ARFQ-002 2020/05
State of West Virginia Agency Request for Quote
Proc Folder: 1708637 Reason for Modification:
Doc Description: Inspection, Repairs & Certification of Communication Towers Addendum No. 1
Proc Type: Agency Master Agreement
Date Issued Solicitation Closes Solicitation No Version
2025-06-04 2025-06-23 10:00 ARFQ 0606 HSE2500000010 2
BID RECEIVING LOCATION
VENDOR
Vendor Customer Code:
Vendor Name :
Address :
Street :
City :
State : Country : Zip :
Principal Contact :
Vendor Contact Phone: Extension:
FOR INFORMATION CONTACT THE BUYER
Austin L Ayers 304-352-0203 austin.l.ayers@wv.gov
Vendor Signature X FEIN# DATE All offers subject to all terms and conditions contained in this solicitation
Date Printed: Jun 4, 2025 Page:2 FORM ID: WV-PRC-ARFQ-002 2020/05
ADDITIONAL INFORMATION
The West Virginia Department of Homeland Security - Division of Administrative Services (DAS) is soliciting bids on behalf of the Emergency Management Division (EMD) to establish an open-end contract to provide Inspections, Repairs and Certification services for self-supporting and guyed communication towers and accessories for the Statewide Interoperable Radio System (SIRN) sites.
INVOICE TO SHIP TO
DIVISION OF EMERGENCY
MANAGEMENT
DIVISION OF EMERGENCY
MANAGEMENT
1700 MacCorkle Ave, SE 1700 MacCorkle Ave, SE
6th Floor 6th Floor
Charleston WV Charleston WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 1 SIRN Inspections, Repairs and Certifications 110.00000 HOUR
Comm Code Manufacturer Specification Model # 78141600
Extended Description:
SIRN Inspections, Repairs and Certifications
INVOICE TO SHIP TO
DIVISION OF EMERGENCY
MANAGEMENT
DIVISION OF EMERGENCY
MANAGEMENT
1700 MacCorkle Ave, SE 1700 MacCorkle Ave, SE
6th Floor 6th Floor
Charleston WV Charleston WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 2 Regular Labor Rate 700.00000 HOUR
Comm Code Manufacturer Specification Model # 78141600
Extended Description:
Regular Labor Rate
Date Printed: Jun 4, 2025 Page:3 FORM ID: WV-PRC-ARFQ-002 2020/05
INVOICE TO SHIP TO
DIVISION OF EMERGENCY
MANAGEMENT
DIVISION OF EMERGENCY
MANAGEMENT
1700 MacCorkle Ave, SE 1700 MacCorkle Ave, SE
6th Floor 6th Floor
Charleston WV Charleston WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 3 Overtime Labor Rate 80.00000 HOUR
Comm Code Manufacturer Specification Model # 78141600
Extended Description:
Overtime Labor Rate
INVOICE TO SHIP TO
DIVISION OF EMERGENCY
MANAGEMENT
DIVISION OF EMERGENCY
MANAGEMENT
1700 MacCorkle Ave, SE 1700 MacCorkle Ave, SE
6th Floor 6th Floor
Charleston WV Charleston WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 4 Emergency Labor Rate 80.00000 HOUR
Comm Code Manufacturer Specification Model # 78141600
Extended Description:
Emergency Labor Rate
Date Printed: Jun 4, 2025 Page:4 FORM ID: WV-PRC-ARFQ-002 2020/05
INVOICE TO SHIP TO
DIVISION OF EMERGENCY
MANAGEMENT
DIVISION OF EMERGENCY
MANAGEMENT
1700 MacCorkle Ave, SE 1700 MacCorkle Ave, SE
6th Floor 6th Floor
Charleston WV Charleston WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 5 Holiday Labor Rate 40.00000 HOUR
Comm Code Manufacturer Specification Model # 78141600
Extended Description:
Holiday Labor Rate
INVOICE TO SHIP TO
DIVISION OF EMERGENCY
MANAGEMENT
DIVISION OF EMERGENCY
MANAGEMENT
1700 MacCorkle Ave, SE 1700 MacCorkle Ave, SE
6th Floor 6th Floor
Charleston WV Charleston WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 6 Parts and Materials 1.00000 EA
Comm Code Manufacturer Specification Model # 78141600
Extended Description:
Parts and Materials
SCHEDULE OF EVENTS
Line Event Event Date 1 Mandatory Pre-Bid @ 10:00am EST 2025-06-16
2 Questions due by 2:00pm EST 2025-06-18
Document Phase Document Description Page
HSE2500000010 Final Inspection, Repairs & Certification of Communication Towers
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