Final_ARFQ_0606_HSE2500000010_1_WV_ARFQ_FORM.PDF
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- Solicitation number
- ARFQ-0606-HSE2500000010-2
- Issued by
- West Virginia
About this file
This is an Agency Request for Quote (ARFQ) from the West Virginia Department of Homeland Security - Division of Administrative Services (DAS) for the Emergency Management Division (EMD), soliciting bids to establish an open-end contract for inspections, repairs, and certification services for communication towers in the Statewide Interoperable Radio System (SIRN) sites. The solicitation (ARFQ 0606 HSE2500000010) was issued on May 29, 2025, with a closing date of June 23, 2025, at 10:00 AM. A mandatory pre-bid meeting is scheduled for June 16, 2025, at 10:00 AM EST, with questions due by June 18, 2025, at 2:00 PM EST. The contract includes line items for SIRN inspections, repairs, and certifications, with quantities specified for regular labor (700 hours), overtime labor (80 hours), emergency labor (80 hours), and holiday labor (40 hours), as well as parts and materials.
The pricing structure includes different labor rates for various service types, with SIRN inspections, repairs, and certifications as the primary service. The invoice and shipping location is the Division of Emergency Management in Charleston, West Virginia. The solicitation seeks to establish an open-end contract for communication tower services, with line items covering different labor rates and materials. The commodity code for all line items is 78141600, indicating a standardized classification for the requested services. The document provides a comprehensive breakdown of labor rates, including regular, overtime, emergency, and holiday rates, suggesting flexibility in service delivery and pricing for communication tower maintenance and certification work.
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Text version
Date Printed: May 29, 2025 Page:1 FORM ID: WV-PRC-ARFQ-002 2020/05
State of West Virginia Agency Request for Quote
Proc Folder: 1708637 Reason for Modification:
Doc Description: Inspection, Repairs & Certification of Communication Towers
Proc Type: Agency Master Agreement
Date Issued Solicitation Closes Solicitation No Version
2025-05-29 2025-06-23 10:00 ARFQ 0606 HSE2500000010 1
BID RECEIVING LOCATION
VENDOR
Vendor Customer Code:
Vendor Name :
Address :
Street :
City :
State : Country : Zip :
Principal Contact :
Vendor Contact Phone: Extension:
FOR INFORMATION CONTACT THE BUYER
Austin L Ayers 304-352-0203 austin.l.ayers@wv.gov
Vendor Signature X FEIN# DATE All offers subject to all terms and conditions contained in this solicitation
Date Printed: May 29, 2025 Page:2 FORM ID: WV-PRC-ARFQ-002 2020/05
ADDITIONAL INFORMATION
The West Virginia Department of Homeland Security - Division of Administrative Services (DAS) is soliciting bids on behalf of the Emergency Management Division (EMD) to establish an open-end contract to provide Inspections, Repairs and Certification services for self-supporting and guyed communication towers and accessories for the Statewide Interoperable Radio System (SIRN) sites.
INVOICE TO SHIP TO
DIVISION OF EMERGENCY
MANAGEMENT
DIVISION OF EMERGENCY
MANAGEMENT
1700 MacCorkle Ave, SE 1700 MacCorkle Ave, SE
6th Floor 6th Floor
Charleston WV Charleston WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 1 SIRN Inspections, Repairs and Certifications 110.00000 HOUR
Comm Code Manufacturer Specification Model # 78141600
Extended Description:
SIRN Inspections, Repairs and Certifications
INVOICE TO SHIP TO
DIVISION OF EMERGENCY
MANAGEMENT
DIVISION OF EMERGENCY
MANAGEMENT
1700 MacCorkle Ave, SE 1700 MacCorkle Ave, SE
6th Floor 6th Floor
Charleston WV Charleston WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 2 Regular Labor Rate 700.00000 HOUR
Comm Code Manufacturer Specification Model # 78141600
Extended Description:
Regular Labor Rate
Date Printed: May 29, 2025 Page:3 FORM ID: WV-PRC-ARFQ-002 2020/05
INVOICE TO SHIP TO
DIVISION OF EMERGENCY
MANAGEMENT
DIVISION OF EMERGENCY
MANAGEMENT
1700 MacCorkle Ave, SE 1700 MacCorkle Ave, SE
6th Floor 6th Floor
Charleston WV Charleston WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 3 Overtime Labor Rate 80.00000 HOUR
Comm Code Manufacturer Specification Model # 78141600
Extended Description:
Overtime Labor Rate
INVOICE TO SHIP TO
DIVISION OF EMERGENCY
MANAGEMENT
DIVISION OF EMERGENCY
MANAGEMENT
1700 MacCorkle Ave, SE 1700 MacCorkle Ave, SE
6th Floor 6th Floor
Charleston WV Charleston WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 4 Emergency Labor Rate 80.00000 HOUR
Comm Code Manufacturer Specification Model # 78141600
Extended Description:
Emergency Labor Rate
Date Printed: May 29, 2025 Page:4 FORM ID: WV-PRC-ARFQ-002 2020/05
INVOICE TO SHIP TO
DIVISION OF EMERGENCY
MANAGEMENT
DIVISION OF EMERGENCY
MANAGEMENT
1700 MacCorkle Ave, SE 1700 MacCorkle Ave, SE
6th Floor 6th Floor
Charleston WV Charleston WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 5 Holiday Labor Rate 40.00000 HOUR
Comm Code Manufacturer Specification Model # 78141600
Extended Description:
Holiday Labor Rate
INVOICE TO SHIP TO
DIVISION OF EMERGENCY
MANAGEMENT
DIVISION OF EMERGENCY
MANAGEMENT
1700 MacCorkle Ave, SE 1700 MacCorkle Ave, SE
6th Floor 6th Floor
Charleston WV Charleston WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 6 Parts and Materials 1.00000 EA
Comm Code Manufacturer Specification Model # 78141600
Extended Description:
Parts and Materials
SCHEDULE OF EVENTS
Line Event Event Date 1 Mandatory Pre-Bid @ 10:00am EST 2025-06-16
2 Questions due by 2:00pm EST 2025-06-18
Document Phase Document Description Page
HSE2500000010 Final Inspection, Repairs & Certification of Communication Towers
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