Inflatables and Event Supplies
Closed State & local contract opportunity
- Solicitation number
- RFP 26-026-JG
- State
- Florida
- Responses due
Opportunity facts
- NIGP codes
- 03734 Decorations: Christmas, Party, Etc.
- 91794 Rental Of Video Equipment
- 96260 Party, Holiday, And Event Decorating Services
- 97725 Cafeteria, Food Service, And Kitchen Equipment Rental Or Lease
- 97735 Entertainment And Hospitality Equipment Rental Or Lease
- 97737 Film, Movie And Video Tape Rental Or Lease
- 98114 Amusement Park Ride Equipment Rental Or Lease
- 98161 Recreational, Park, Picnic And Playground Equipment And Accessories Rental Or Lease
- 98172 Tents, Tarpaulins And Supplies Rental Or Lease
- 98512 Audio/Video Equipment And Accessory Rental Or Lease
- UNSPSC codes
- 60121115 Paper or plastic Confetti
- 60111408 Decorative tapes or twists
- 39112206 Snow machine
- 60111407 Decorative Storage Systems
- 90101901 Coffee machine and grinder rental and maintenance service
- 90131601 Motion pictures
- 60111409 Decorative buttons
- 60141019 Pinatas
- 90101905 Blender rental service
- 60111400 Specialty decoratives for the classroom and decorative accessories
Show all 26
- 39112203 Confetti machine
- 39112204 Foaming machine
- 49101609 Ornaments or decorations
- 60111401 Classroom decorative kits
- 60111402 Door decorations
- 60111404 Two sided decorations
- 60111405 Window cling decorations
- 60111410 Decorative shapes or strings
- 60111411 Decorative sprays
- 80141607 Events management
- 90101900 Food and beverage equipment rental or leasing and maintenance services
- 90101907 Tavola rental service
- 90101904 Microwave oven rental service
- 90101903 Stove rental service
- 90101906 Confetti machine rental service
- 90101902 Coffee or hot drink vending machine rental and maintenance service
- Points of contact
-
- Sheila Hernandez shernandez@kua.com
- Jennifer Grieves jgrieves@kua.com (407) 933-2809
Updated .
About this opportunity
Kissimmee Utility Authority is requesting proposals for inflatables, amusement rides, event equipment, concession items, staffing, and event support services on an as-needed basis, with proposals due September 15, 2026 at 2:00 PM EST. Questions and comments are due August 25, 2026 at 2:00 PM EST.
The scope encompasses all labor, supervision, equipment, materials, transportation, delivery, setup, operation, maintenance, and removal necessary to support KUA-sponsored events. Proposers must furnish comprehensive services using a mandatory Exhibit A Pricing Sheet; all costs including freight and delivery to destination are required to be itemized. Electronic submission through VendorLink is mandatory; hard-copy submittals are not accepted unless pre-approved.
The estimated contract value is between $250,000 and $500,000. The anticipated contract term is three years with two one-year renewal options exercised at KUA's discretion. A performance bond will be required of the successful contractor within ten days of award notification; no bid bond is required.
Pricing shall remain fixed unless the contract term exceeds six months, in which case price adjustments may be considered only when supported by documented evidence of tariff increases or supply chain disruptions. Any price decreases must be passed through to KUA within thirty days. The successful contractor must comply with federal, state, and local laws, including FEMA disaster-reimbursement requirements, Equal Employment Opportunity regulations, Clean Air Act, Federal Water Pollution Control Act, and wage and hour standards.
The contract is subject to termination for cause without advance notice if performance is substandard or breaches occur. Either party may terminate without cause with thirty days' written notice. Bid opening will be conducted virtually via Zoom. No pre-bid conference or mandatory site visit has been scheduled.
Opportunity text
Kisssimmee Utility Authority (KUA) is seeking proposals from qualified firms to provide inflatable games, amusement rides, event equipment, concession items, staffing, and related event support services for KUA sponsored events on an as needed basis. The successful Proposer(s) shall furnish all labor, supervision, equipment, materials, transportation, delivery, setup, operation, maintenance, and removal necessary to provide the requested services in accordance with the requirements of this Request for Proposal (RFP).
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