RFP_26026JG_Final_Evaluation_Scores.pdf

This is a Final Evaluation Scores document for RFP 26-026-JG issued by the Kissimmee Utility Authority (KUA) for Inflatables and Event Supplies. The RFP seeks proposals for inflatable games, amusement rides, event equipment, concession items, staffing, and event support services on an as-needed basis to support KUA-sponsored events. All labor, supervision, equipment, materials, transportation, delivery, setup, operation, maintenance, and removal are to be provided by the successful contractor. The proposal submission deadline was September 15, 2026 at 2:00 PM EST, with questions and comments due August 25, 2026 at 2:00 PM EST. No mandatory pre-bid conference or site visit was scheduled, and bid opening was conducted virtually via Zoom. The contract term is three years with two one-year renewal options exercisable at KUA's discretion.

The estimated contract value is between $250,000 and $500,000. All costs including freight and delivery must be itemized on the mandatory Exhibit A Pricing Sheet, submitted electronically through VendorLink. Pricing shall remain fixed unless the contract term exceeds six months, in which case price adjustments may be considered only when supported by documented evidence of tariff increases or supply chain disruptions; any price decreases must be passed to KUA within thirty days. A performance bond is required of the successful contractor within ten days of award notification; no bid bond is required. The successful contractor, identified as Orlando Fun Crew Inc with a final evaluation score of 95.57 out of 100, must comply with federal, state, and local laws including FEMA disaster-reimbursement requirements, Equal Employment Opportunity regulations, Clean Air Act, Federal Water Pollution Control Act, and wage and hour standards. The contract is subject to termination for cause without advance notice or by either party without cause with thirty days' written notice.