Public_Notice_of_RFP_Inital_Evaluation_Team_Meeting.pdf

This is a Public Notice of an Initial Evaluation Team Meeting issued by the Kissimmee Utility Authority (KUA) for RFP 26-026-JG, Inflatables & Event Supplies. The RFP seeks proposals from qualified firms to provide inflatable games, amusement rides, event equipment, concession items, staffing, and comprehensive event support services on an as-needed basis for KUA-sponsored events. The scope of work encompasses all labor, supervision, equipment, materials, transportation, delivery, setup, operation, maintenance, and removal necessary to support these events. Proposals were due September 15, 2026 at 2:00 PM EST, with questions and comments due August 25, 2026 at 2:00 PM EST. The evaluation team meeting is scheduled for Thursday, September 24, 2026 at 2:00 PM local time via Zoom. No pre-bid conference or mandatory site visit was scheduled. The anticipated contract term is three years with two one-year renewal options exercisable at KUA's discretion.

The estimated contract value is between $250,000 and $500,000. Proposers must submit comprehensive pricing using a mandatory Exhibit A Pricing Sheet with all costs itemized, including freight and delivery to destination. Electronic submission through VendorLink is mandatory; hard-copy submittals are not accepted unless pre-approved. Pricing shall remain fixed unless the contract term exceeds six months, in which case price adjustments may be considered only when supported by documented evidence of tariff increases or supply chain disruptions; any price decreases must be passed through to KUA within thirty days. A performance bond is required of the successful contractor within ten days of award notification, though no bid bond is required. The successful contractor must comply with all applicable federal, state, and local laws, including FEMA disaster-reimbursement requirements, Equal Employment Opportunity regulations, the Clean Air Act, Federal Water Pollution Control Act, and wage and hour standards. Either party may terminate the contract without cause with thirty days' written notice.