RFP_26026JG_Bid_Opening_Tabulation.pdf

This is a Bid Opening Tabulation document for a Request for Proposal (RFP) issued by Kissimmee Utility Authority (KUA) in Florida for inflatables, amusement rides, event equipment, concession items, staffing, and event support services on an as-needed basis. The RFP requested comprehensive proposals encompassing all labor, supervision, equipment, materials, transportation, delivery, setup, operation, maintenance, and removal necessary to support KUA-sponsored events. Proposals were due September 15, 2026 at 2:00 PM EST, with questions and comments required by August 25, 2026 at 2:00 PM EST. Bid opening was conducted virtually via Zoom. No mandatory site visit or pre-bid conference was scheduled. The anticipated contract term is three years with two one-year renewal options exercisable at KUA's discretion.

The estimated contract value ranges from $250,000 to $500,000, with pricing submitted using a mandatory Exhibit A Pricing Sheet requiring itemized costs including freight and delivery. Pricing shall remain fixed unless the contract term exceeds six months, in which case adjustments may be considered only with documented evidence of tariff increases or supply chain disruptions; any price decreases must be passed to KUA within thirty days. Electronic submission through VendorLink was mandatory; hard-copy submittals were not accepted unless pre-approved. The successful contractor must provide a performance bond within ten days of award notification, with no bid bond required. The contract is subject to compliance with federal, state, and local laws including FEMA disaster-reimbursement requirements, Equal Employment Opportunity regulations, Clean Air Act, Federal Water Pollution Control Act, and wage and hour standards. Either party may terminate without cause with thirty days' written notice, or KUA may terminate for cause without advance notice.