Industrial Vending Machines for Personal Protective Equipment
Closed State & local contract opportunity Posted
- Solicitation number
- RFP OCWUT 01-26
- State
- Oklahoma
- Responses due
Opportunity facts
- Jurisdictions
- NIGP codes
- Points of contact
-
- Rebecca Cavnar rebecca.cavnar@okc.gov
- Mark Keesee mark.keesee@okc.gov
- City Clerk cityclerk@okc.gov (405) 297-2741
- Tasha Dewitt tasha.dewitt@okc.gov
Opportunity details come from bidnetdirect.com. Updated .
About this opportunity
The Oklahoma City Water Utilities Trust is seeking proposals for an industrial vending machine system designed to manage and distribute personal protective equipment (PPE) for approximately 300 employees. The procurement, identified as RFP OCWUT 01-26, requires a comprehensive solution that includes customized vending machines, delivery, installation, setup, inventory safekeeping, replenishment, and ongoing maintenance. Proposers must provide a system with 24/7 PPE access using employee ID badge authentication, with an initial pilot program to be installed on an outdoor loading dock. The evaluation will focus on hardware reliability, software functionality, service support, total costs, and inventory management capabilities. Key submission deadlines include an optional site visit schedulable by October 10, 2025, questions due by October 15, 2025, and final proposal submissions due electronically by 4:00:00 p.m. CDT on October 22, 2025, through the Bidnet electronic bidding system. The contract will have an initial three-year term with no renewal options, governed by Oklahoma law and based in Oklahoma County.
No specific set-aside designations or restrictions on respondent types were explicitly outlined in the documentation. The pilot program will initially serve a single warehouse location with potential future expansion to additional maintenance and service areas. Successful vendors must demonstrate experience with industrial vending machines and commit to maintaining 99% operational uptime for the vending units. While a specific budget range was not disclosed, the RFP requires comprehensive pricing details on Exhibit A, covering equipment, hardware, software, and service costs. Proposers must provide a digital PPE catalog with pricing and discounts, and the system must support an extensive inventory list including hand protection, eye and face protection, head protection, respiratory protection, and specialized clothing items across multiple sizes and package quantities. The contract will require detailed insurance documentation, including a certificate of liability insurance naming the City of Oklahoma City and participating public trusts as additional insureds.
Opportunity text
Oklahoma City Water Utilities Trust is requesting proposals for inventory management systems that offer controlled access to items through a proposed mechanism similar to the functionality of "vending machines." The proposer is required to provide a customized solution, delivery, installation, setup, inventory safekeeping, inventory replenishment based on usage patterns, and equipment maintenance.
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