Industrial Floor Scrubbers

The Commonwealth of Kentucky Finance and Administration Cabinet, on behalf of the Department of Criminal Justice Training in Letcher County, is procuring industrial floor scrubbers through Request for Bid (RFB) 758 2400000606. The solicitation seeks three distinct types of battery-powered cleaning equipment: six hand-operated upright scrubbers (Tennant iMop Lite or approved equal), three walk-behind scrubbers with 20-inch discs (Tennant T300 or approved equal), and one driveable unit scrubber (Tennant T12 or approved equal), with an additional line item for battery packs at zero quantity. All equipment must be capable of safely operating on mondo track flooring and maneuvering through tight spaces at the facility located at 4449 Kit Carson Drive, Richmond, Kentucky 40475 without causing damage. Bidders must complete mandatory site visits scheduled for April 22, 2024 at 9:00 AM or April 23, 2024 at 1:00 PM, contact Garl Lovings at 859-200-6456 to schedule, and submit a signed Site Visit Validation Form with their bid response or face disqualification. Written questions are due by April 25, 2024 at 10:00 AM ET, with bids closing on May 2, 2024 at 1:30 PM ET, and all equipment must be delivered by June 30, 2024. The award will be determined using a best value ranking approach allocating 90 points to price and 10 points to delivery timeframe, with pricing inclusive of shipping, delivery, and assembly charges submitted as FOB Destination Freight Prepaid and Allowed. Bidders proposing alternate brands must submit descriptive literature for evaluation, and on-site demonstrations of proposed scrubbers may be required prior to award. All bids must be submitted electronically through the Kentucky eProcurement system, with vendors required to register in the system at least 24-48 hours prior to the bid closing deadline.

Kentucky resident bidders receive reciprocal preference, and qualified bidders including Kentucky Correctional Industries, Kentucky Industries for the Blind, and certain nonprofit organizations serving individuals with severe disabilities receive preference equal to 15 to 20 percent of maximum points. Bidders must provide proof of Commercial General Liability Insurance with limits of $1,000,000 per occurrence and $2,000,000 aggregate, and Automobile Liability Insurance of $1,000,000 per occurrence if applicable. All bidders must complete required affidavits attesting to campaign finance law compliance and, if claiming resident or qualified bidder status, must provide supporting documentation per KRS 45A.110, 45A.115, and related statutes. The contract is structured as a Group All award, requiring vendors to bid all line items to be considered responsive, with no renewal options available. A one percent penalty per day applies to invoices when delivery does not meet the contracted delivery date, and pricing must exclude federal excise tax and Kentucky sales or use tax. Proposed pricing must remain valid for a minimum of 60 calendar days after the bid due date. The specific budget or award value is not disclosed in the solicitation documents.