Inductively Coupled Plasma-Optical Emission Spectrometer

The West Virginia Department of Administration Purchasing Division, on behalf of the Department of Agriculture's Regulatory Protection Division, is soliciting bids for the one-time purchase of one new Inductively Coupled Plasma-Optical Emission Spectrometer (ICP-OES) through a Centralized Request for Quote (CRFQ). The equipment must be a new, simultaneous, solid state detector instrument with spectral wavelength coverage from 167-780 nanometers and a dynamic range capable of detecting sample concentrations up to or greater than 200 parts per million for analyzing five elements of interest: copper, calcium, potassium, phosphorus, and iron. The procurement includes a new computer with operating software capable of transferring data to a LabWorks LIMS system via CSV files, an autosampler with a minimum 120-position rack, and on-site setup and installation at the West Virginia Department of Agriculture facility in Moorefield. The successful vendor must provide a minimum one-year warranty covering all parts and service, register the equipment with the Department of Agriculture, include a one-day training session lasting between two and eight hours for one to three personnel, and ship the equipment F.O.B. destination within 60 working days of purchase order issuance. The solicitation was issued on February 20, 2026 (with a version update on March 2, 2026), with a vendor question submission deadline of February 26, 2026, by 2:00 PM EST/EDT, and a mandatory pre-bid meeting requirement. Bids are due on March 10, 2026, at 1:30 PM EST/EDT, with submission accepted electronically, in paper form, or by facsimile to the Department of Administration Purchasing Division at 2019 Washington Street East, Charleston, West Virginia 25305. Award will be made to the vendor providing equipment meeting all required specifications at the lowest overall total cost, and vendors must acknowledge receipt of all addenda by completing the Addendum Acknowledgment Form prior to bid submission or face disqualification.

The solicitation documents do not identify any set-aside designations, restrictions on organization types, disadvantaged enterprise requirements, or incumbent vendors. There is no specific funding amount or budget range identified in the available documentation. Vendors must include shipping and delivery charges in their unit price quotes and provide a Certificate of Insurance either with the bid response or upon request. The equipment must integrate with the existing LabWorks LIMS system at the Department of Agriculture facility, requiring compatibility with CSV file data transfer protocols. All offers are subject to the terms and conditions contained within the complete solicitation documentation, and vendors are required to review all specifications and terms in their entirety before submitting bids. Inquiries regarding this solicitation should be directed to Larry D. McDonnell, Buyer, at 304-558-2063 or larry.d.mcdonnell@wv.gov.