CRFQ AGR26-32 - Addendum No. 01.PDF
PDF 265 KB Posted
- Solicitation number
- CRFQ 1400 AGR2600000032 2
- Issued by
- Hampshire County, West Virginia
About this file
This is Addendum No. 01 to a Centralized Request for Quote (CRFQ) issued by the State of West Virginia Department of Administration Purchasing Division on behalf of the Department of Agriculture Regulatory Protection Division. The solicitation seeks one Inductively Coupled Plasma-Optical Emission Spectrometer (ICP-OES) for laboratory analytical purposes. The addendum was issued on March 2, 2026, with a bid closing date and time of March 10, 2026, at 1:30 PM EST/EDT. The addendum serves to attach vendor questions and responses and does not modify the bid opening date or specifications. Bidders must submit responses to the Department of Administration Purchasing Division at 2019 Washington Street East, Charleston, WV 25305, and delivery is required to the Department of Agriculture at 313 Gus R Douglas Lane, Building 11, Charleston, WV.
Shipping and delivery charges must be included in the unit price quote. The successful bidder will be required to provide a Certificate of Insurance either with the bid response or upon request. The equipment will be used to analyze five elements of interest: copper, calcium, potassium, phosphorus, and iron. The system must support LabWorks LIMS with the capability to transfer data using CSV files. Vendors must acknowledge receipt of all addenda by completing the Addendum Acknowledgment Form and submitting it with their bid; failure to do so may result in bid disqualification. Contact for further information is Larry D McDonnell, Buyer, at 304-558-2063 or larry.d.mcdonnell@wv.gov.
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Date Printed: Mar 2, 2026 Page: 1 FORM ID: WV-PRC-CRFQ-002 2020/05
Department of Administration Purchasing Division 2019 Washington Street East Post Office Box 50130 Charleston, WV 25305-0130
State of West Virginia Centralized Request for Quote
Laboratory
Proc Folder: 1905432 Reason for Modification:
Doc Description: Inductively Coupled Plasma-Optical Emission Spectrometer Addendum No. 01
Proc Type: Central Purchase Order
Date Issued Solicitation Closes Solicitation No Version
2026-03-02 2026-03-10 13:30 CRFQ 1400 AGR2600000032 2
BID RECEIVING LOCATION
BID CLERK
DEPARTMENT OF ADMINISTRATION
PURCHASING DIVISION
2019 WASHINGTON ST E
CHARLESTON WV 25305
US
VENDOR
Vendor Customer Code:
Vendor Name :
Address :
Street :
City :
State : Country : Zip :
Principal Contact :
Vendor Contact Phone: Extension:
FOR INFORMATION CONTACT THE BUYER
Larry D McDonnell 304-558-2063 larry.d.mcdonnell@wv.gov
Vendor Signature X FEIN# DATE
All offers subject to all terms and conditions contained in this solicitation
Date Printed: Mar 2, 2026 Page: 2 FORM ID: WV-PRC-CRFQ-002 2020/05
ADDITIONAL INFORMATION
Addendum No. 01 To attach answers to vendor questions.
Bid opening date and time still remains 03/10/2026 at 1:30PM EST/EDT.
No other changes
INVOICE TO SHIP TO
AGRICULTURE
DEPARTMENT OF
AGRICULTURE
DEPARTMENT OF
ADMINISTRATIVE SERVICES REGULATORY PROTECTION
DIVISION
1900 KANAWHA BLVD E 313 GUS R DOUGLAS LN,
BLDG 11
CHARLESTON WV CHARLESTON WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 1 Inductively Coupled Plasma-Optical Emission
Spectrometer
1.00000 EA
Comm Code Manufacturer Specification Model #
41115411
Extended Description:
Please see specifications section 3.1.1 in the attached documentation for further details.
SCHEDULE OF EVENTS
Line Event Event Date
SOLICITATION NUMBER: CRFQ AGR26*32
Addendum Number: 01
The purpose of this addendum is to modify the solicitation identified as (“Solicitation”) to reflect the change(s) identified and described below.
Applicable Addendum Category:
[ ] Modify bid opening date and time
[ ] Modify specifications of product or service being sought
[X] Attachment of vendor questions and responses
[ ] Attachment of pre-bid sign-in sheet
[ ] Correction of error
[ ] Other
Description of Modification to Solicitation:
To attach answers to vendor questions.
Bid opening date and time still remains 03/10/2026 at 1:30PM EST/EDT.
No other changes
Additional Documentation: Documentation related to this Addendum (if any) has been included herewith as Attachment A and is specifically incorporated herein by reference.
Terms and Conditions:
1. All provisions of the Solicitation and other addenda not modified herein shall remain in full force and effect.
2. Vendor should acknowledge receipt of all addenda issued for this Solicitation by completing an Addendum Acknowledgment, a copy of which is included herewith. Failure to acknowledge addenda may result in bid disqualification. The addendum acknowledgement should be submitted with the bid to expedite document processing.
Questions and Answers:
CRFQ AGR26*32 - Inductively Coupled Plasma – Optical Emission Spectrometer
Q1: What address should be included on the quote?
A1: West Virginia Department of Agriculture 60B Moorefield Industrial Park Road Moorefield, WV 26836
Q2: Is the state exempt from shipping/delivery charges, or should this cost be included in the quote?
A2: Shipping and delivery charges must be included in the unit price.
Q3: Does a Certificate of Insurance need to be included in the response?
A3: The successful bidder will be required to provide Certificate of Insurance (COI). The vendor’s COI should be included with bid response but must provide upon request.
Q4: Can you share the compounds of interest that The West Virginia Department of Agriculture intend to analyze?
A4: Elements of interest: Cooper, Calcium, Potassium, Phosphorus, Iron
Q5: Does LabWorks LIMS allow for transfer of date using csv files?
A5: LabWorks LIMS does use .cvs files
ADDENDUM ACKNOWLEDGEMENT FORM
SOLICITATION NO.: CRFQ AGR26*32
Instructions: Please acknowledge receipt of all addenda issued with this solicitation by completing this addendum acknowledgment form. Check the box next to each addendum received and sign below.
Failure to acknowledge addenda may result in bid disqualification.
Acknowledgment: I hereby acknowledge receipt of the following addenda and have made the necessary revisions to my proposal, plans and/or specification, etc.
Addendum Numbers Received:
(Check the box next to each addendum received)
[ ] Addendum No. 1 [ ] Addendum No. 6
[ ] Addendum No. 2 [ ] Addendum No. 7
[ ] Addendum No. 3 [ ] Addendum No. 8
[ ] Addendum No. 4 [ ] Addendum No. 9
[ ] Addendum No. 5 [ ] Addendum No. 10
I understand that failure to confirm the receipt of addenda may be cause for rejection of this bid. I further understand that that any verbal representation made or assumed to be made during any oral discussion held between Vendor’s representatives and any state personnel is not binding. Only the information issued in writing and added to the specifications by an official addendum is binding.
Company
Authorized Signature
Date
NOTE: This addendum acknowledgement should be submitted with the bid to expedite document processing.
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