Indistrial air compressor, air dryer, and vaccum pump system maintenance and repair services

The Oregon Department of Administrative Services, State Procurement Services is seeking a contractor for Industrial Air Compressor, Air Dryer, and Vacuum Pump System Maintenance and Repair Services through RFP No. S-10700-00014813. The procurement covers comprehensive maintenance and repair services for specific industrial air systems located at the North Valley Complex in Wilsonville, Oregon, including two Kobelco air compressors, two SPX Flow Technologies air dryers, and two Powerex vacuum pumps. Proposers must possess a current Oregon Commercial Contractors Business License and an Oregon Buildings Code Division Boiler Business License, with technicians holding a valid Oregon Building Code Division Boiler Class 2 or higher individual license. The evaluation process will include scoring for an executive summary, reference checks, optional certifications, and pricing, with price points awarded to the lowest-price proposers. The pre-proposal conference is scheduled for October 13, 2025, at 10:00 AM PT, with proposals due on October 27, 2025, by 4:00 PM PT. The agency anticipates awarding one contract with an initial two-year term and options for renewal, with a Notice of Intent to Award expected around November 17, 2025.

The state encourages participation from certified small businesses, including disadvantaged, minority-owned, woman-owned, service-disabled veteran-owned, and emerging small businesses through the Certification Office for Business Inclusion and Diversity (COBID). Proposers must complete a Business Outreach Plan detailing potential subcontracting opportunities with certified firms and describing steps for soliciting their participation. The contract includes a maximum not-to-exceed compensation of $2,000,000, with specific pricing structures for standard maintenance, travel fees, and hourly labor rates for standard and after-hours work. Contractors must maintain various insurance requirements, including workers' compensation, commercial general liability, and automobile liability insurance. The procurement emphasizes professional service delivery, with emergency repair services required and a four-hour response time for critical equipment failures. Additionally, proposers must submit a Responsibility Inquiry demonstrating financial resources, past performance, legal standing, and operational capacity, including compliance with state-specific requirements such as the Pay Equity Certificate for businesses with 50 or more full-time workers and contracts exceeding $500,000.