INCINERATOR

The West Virginia Department of Agriculture, on behalf of Harrison County, issued Request for Quotation (ARFQ) 1400 AGR2400000027 for a one-time procurement of an agricultural incinerator for carcass disposal. The solicitation requires vendors to provide one U.S. Global Resources HD 500 SC Incinerator or an equivalent unit equipped with a secondary chamber and compatible with natural gas. The incinerator must meet specific performance requirements including a minimum capacity of 750 pounds, the ability to burn a minimum of 500 pounds in 3 to 4 hours, a minimum stack height of 4 feet, and a minimum of 2 burners with specified BTU requirements (300,000 BTU in chamber one and 50,000 BTU in the secondary chamber). The equipment must be placed on an existing concrete pad at 60B Moorefield Industrial Park Road, Moorefield, West Virginia 26836, and vendors must deliver the incinerator within 30 working days of receiving a purchase order or notice to proceed. Pricing submissions must include all installation and freight costs, with the contract awarded to the lowest responsible bidder meeting all mandatory specifications. The original quotation closing date was March 12, 2024, but was extended through multiple addenda to March 22, 2024, at 11:30 a.m. EDT, with vendor question periods extended to accommodate clarifications. Contact for additional information is Laryssa D. Hoskins at the West Virginia Department of Agriculture at 304-558-2221 or lhoskins@wvsa.us. Payment will be made in arrears upon receipt of proper invoice in accordance with West Virginia payment procedures, with vendors responsible for all shipping costs under F.O.B. delivery terms and required to accept payment by electronic funds transfer or P-card.

The solicitation documents do not specify any set-aside designations, disadvantaged enterprise restrictions, or incumbent vendor information. Vendors must be properly registered with the West Virginia Purchasing Division, maintain appropriate insurance coverage as specified in the general terms and conditions, and comply with all applicable federal, state, and local laws including licensing requirements and wage rate requirements if applicable. All bids are considered public documents subject to disclosure under West Virginia Code and the Freedom of Information Act. The procurement documents provided do not indicate a specific contract value or budget range for this one-time purchase. Interested vendors should review all four addenda issued with the original solicitation to ensure compliance with the most current specifications and requirements. Invoicing should be directed to the Department of Administrative Services at 1900 Kanawha Boulevard East, Charleston, West Virginia, with detailed specifications and terms contained in the complete solicitation document package.