Immokalee CRA Christmas Tree Rental with Lights and Decorations

Collier County, Florida, through the Community Planning & Resiliency Division, is soliciting competitive quotes for the seasonal installation and removal of a rental artificial Christmas tree with white LED lights and colorful holiday decorations at Zocalo Plaza, 107 North First Street, Immokalee, Florida. The procurement requires a 20-foot premium commercial quality artificial Christmas tree fully decorated with ornaments and a star, reaching approximately 22 feet when decorated, along with delivery, installation, decorating, maintenance, and removal services. Installation must be completed on or before November 21, 2026, with the tree illuminated at the Annual Immokalee MSTU Tree Lighting Event on December 3, 2026, remaining installed with lights operated by timer from dusk to dawn until removal no earlier than January 6, 2027. The vendor must provide on-call maintenance throughout the display period to ensure decorations remain illuminated and intact, perform all road management of traffic (MOT), and test all lights and equipment before leaving the premises. Evaluation will be made to the responsive vendor with the lowest annual lump sum price, which must be all-inclusive of installation and removal costs with pricing remaining firm for the term of the resulting purchase order. Questions must be submitted by May 8, 2026, at 3:00 p.m., and quotes must be submitted electronically through the County's bidding platform at https://procurement.opengov.com/portal/collier-county-fl by May 14, 2026, at 3:00 p.m. Qualified vendors must provide proof of Florida corporate status, active E-Verify enrollment, completed W-9 Form, appropriate business tax receipts, professional licenses, proof of insurability, and compliance with all applicable federal, state, and local laws.

No specific set-aside designations or restrictions on organizational types are identified in the solicitation documents; however, all vendors must demonstrate compliance with Collier County's comprehensive procurement standards, including E-Verify registration, insurance requirements, and Florida Public Records Law compliance. Required insurance includes Workers' Compensation at statutory Florida limits, Employer's Liability of $500,000 per occurrence, Commercial General Liability of $1,000,000 per occurrence and $2,000,000 aggregate, and Automobile Liability of $500,000 per occurrence, with Collier County named as an additional insured. No incumbent vendor or current contractor is identified in the available documentation. Payment will be made in two installments: 50 percent upon invoice submission following installation completion and the remaining 50 percent upon invoice submission after removal and storage, with no pre-paid deposits required. The contract is structured as a one-time seasonal purchase with a single contract term from November 21, 2026, through January 6, 2027, though the solicitation materials reference potential optional renewal periods; no specific budget range or award value is publicly disclosed in the documentation provided.