Immokalee_CRA_Christmas_Tree_Rental_with_Lights_and_Decorations.pdf

For more information, please visit our County’s e-Procurement Portal, located at https://procurement.opengov.com/portal/collier-county-fl

COLLIER COUNTY

QUICK QUOTE

FOR

IMMOKALEE CRA CHRISTMAS TREE RENTAL WITH LIGHTS

AND DECORATIONS

Edward Ahleman, Procurement Specialist

Procurement Services Division

3299 Tamiami Trail E,East Naples, FL, 34112 edward.ahleman@collier.gov

(239) 252-8464

Quick Quote Title: Immokalee CRA Christmas Tree Rental with Lights and Decorations

Table Of Contents

1. QUICK QUOTE

2. INTRODUCTION

3. TERM

4. AWARD CRITERIA

5. SPECIFICATIONS/SCOPE OF WORK

6. INSURANCE REQUIREMENTS

7. PRICING PROPOSAL

8. VENDOR QUESTIONNAIRE

Attachments:

A - PO Terms and Conditions

B - Quick Quotes Instructions Version 1

C - Exhibit A - Area Map - Zocalo Plaza

D - Exhibit B - Location for Tree Installation

E - Exhibit C Photos of Decorated Christmas Tree at Zocalo Plaza 2025

1. QUICK QUOTE

Immokalee CRA Christmas Tree Rental with Lights and Decorations

Release Project Date: April 30, 2026

Question Submission Deadline: May 8, 2026, 3:00pm

Response Submission Deadline: May 14, 2026, 3:00pm

All quotes shall be submitted online via the Collier County Procurement Services Division Online

Bidding System: https://procurement.opengov.com/portal/collier-county-fl no later than the date and time specified above. We will not accept any quotation responses later than the noted time and date.

2. INTRODUCTION

The Community Planning & Resiliency Division (hereinafter, the “Division or Department”) has issued this informal competition Quick Quote (hereinafter, “QQ”) with the intent of obtaining quotes from interested vendors in accordance with the terms, conditions and specifications stated or attached. The vendor, at a minimum, must achieve the requirements of the Specifications or Scope of Work stated.

3. TERM

The purchase order term, if an award is made is intended to be for a one-time purchase.

Prices shall remain firm for the term of the resultant purchase order.

NO EXCEPTIONS TO THE COUNTY’S PURCHASE ORDER TERMS AND CONDITIONS NOR A

VENDOR PROVIDED CONTRACT WILL BE ACCEPTED.

Surcharges will not be accepted in conjunction with this purchase order, and such charges should be incorporated into the pricing structure.

All goods are FOB destination and must be suitably packed and prepared to secure the lowest transportation rates and to comply with all carrier regulations. Risk of loss of any goods sold hereunder shall transfer to the COUNTY at the time and place of delivery; provided that risk of loss prior to actual receipt of the goods by the COUNTY nonetheless remain with VENDOR.

4. AWARD CRITERIA

For the purposes of determining the winning quote, the County will select the responsive vendor with the lowest quote.

5. SPECIFICATIONS/SCOPE OF WORK

https://procurement.opengov.com/portal/collier-county-fl

5.1. Immokalee CRA Christmas Tree Rental with Lights and Decorations

General Information: The Immokalee CRA needs the seasonal installation and removal of a rental artificial

Christmas Tree with white LED lights and colorful holiday decorations at the Zocalo Plaza, 107 N First Street, Immokalee, Florida (See Exhibit A - Area Map).

Project will commence on or before the third Saturday of November 2026 (November 21, 2026) and terminating three (3) year(s) not before the 12th day after December 25th for the celebration of Three King’s Day (January 6, 2029) or until all outstanding Purchase Order(s) issued prior to the expiration of the Term period have been completed or terminated.

Christmas Tree: Provide and install new premium commercial quality 20-foot artificial Christmas Tree with white LED lighting and holiday decorations for the Immokalee Community Redevelopment Areas (CRA) (See

Exhibit B - Location of Installation). All light strings plugged into exterior/outdoor grade electrical cords must be wrapped around the connection with watertight electrical tape to not trip breaker when wet. There is an existing electrical outlet on the ground at the pavers below the location of the tree installation. Said electrical outlet is controlled by breaker #20 on the electrical panel box located on the outer wall at Zocalo Plaza. All decorations provided by the vendor will remain the property of the vendor.

All lights must be tested and working immediately after setting up and thereafter. Vendor will provide verbal notification when lights are installed and operational. Any issues will be reported and repaired within 48 hours at no additional cost to the County. If vendor is unable to install or remove decorations by the date listed below due to weather or other reasonable circumstances, written notice via email will be given immediately to CRA

Project Manager with a rescheduled date that will accommodate both parties.

The Contractor is responsible for road MOT.

Decorations must be installed on or before the third Saturday of November (See Exhibit C - Photos of Decorated

Tree). Vendor must test all lights/equipment before leaving the premises. The removal and storage of the decorations shall not be on or before the 12th day after December 25th for the celebration of Three King’s Day

(January 6, 2027).

The lights will be turned-on at the Annual Immokalee MSTU Tree Lighting Event which is the 1st Thursday of December (December 3, 2026). Thereafter the tree will be powered-on with a timer for illumination from dusk to dawn until the removal of the tree.

Delivery, installation, decorating, and removal of one (1) 20 foot Christmas tree. The tree must be fully decorated with white LED lights and ornaments with a star on top. Entire tree will be approximately 22 feet when decorated. Provide “on-call” maintenance as required to keep decorations illuminated and intact during the life tree display.

Quoting: Submit a Lump Sum Quote by the date, for a 20-foot rental Christmas Tree with white LED lights and colored decorations supplied by Vendor.

A Purchase Order will be issued to the awarded vendor serving as the notice of commencement. There are no pre-paid deposits. Fifty percent (50%) of the annual Lump Sum Quote will be paid when the Vendor provides an invoice after the installation is completed to Yvonne Blair, CRA Project Manager yvonne.blair@collier.gov with a copy to Christie Betancourt, Assistant CRA Director, christie.betancourt@collier.gov. The balance of the of the Annual Lump Sum Quote will be paid when the Vendor provides an invoice after the removal of the rental

Christmas Tree and decorations.

Attachments:

Exhibit A – Area Map

Exhibit B – Location of Tree Installation in Zocalo Plaza

Exhibit C – Photos of Decorated Christmas Tree

6. INSURANCE REQUIREMENTS

A. Bidder shall at its own expense, carry and maintain insurance coverage from responsible companies duly authorized to do business in the State of Florida as set forth in the Insurance and Bonding attachment of the Construction ITB and awarded Agreement. The Bidder shall be required to provide the Certificate of

Insurance(s) with the limits set forth in the Construction ITB. If the Bidder cannot provide the document within the referenced timeframe, the County reserves the right to award to another Bidder. The Bidder shall procure and maintain property insurance upon the entire term of the awarded contract, if required, to the full insurable value of the scope of work.

B. The County and the Bidder waive against each other and the County’s separate Bidders, Contractors, Design Consultant, Subcontractors agents and employees of each and all of them, all damages covered by property insurance provided herein, except such rights as they may have to the proceeds of such insurance. The Bidder and County shall, where appropriate, require similar waivers of subrogation from the County’s separate Bidders, Design Consultants and Subcontractors and shall require each of them to include similar waivers in their contracts.

C. Collier County shall be responsible for purchasing and maintaining its own liability insurance.

6.1. Worker’s Compensation

Statutory Limits of Florida Statutes, Chapter 440 and all Federal Government Statutory Limits and

Requirements

Evidence of Workers’ Compensation coverage or a Certificate of Exemption issued by the State of Florida is required. Entities that are formed as Sole Proprietorships shall not be required to provide a proof of exemption.

An application for exemption can be obtained online at https://apps.fldfs.com/bocexempt/

6.2. Employer’s Liability

$500,000 single limit per occurrence

6.3. Commercial General Liability (Occurrence Form) patterned after the current ISO form mailto:yvonne.blair@collier.gov mailto:christie.betancourt@collier.gov https://apps.fldfs.com/bocexempt/

Bodily Injury and Property Damage

$1,000,000 single limit per occurrence, $2,000,000 aggregate for Bodily Injury Liability and Property Damage

Liability. This shall include Premises and Operations; Independent Contractors; Products and Completed

Operations and Contractual Liability.

6.4. Indemnification

To the maximum extent permitted by Florida law, the Contractor/Vendor shall defend, indemnify and hold harmless Collier County, its officers and employees from any and all liabilities, damages, losses and costs, including, but not limited to, reasonable attorneys’ fees and paralegals’ fees, to the extent caused by the negligence, recklessness, or intentionally wrongful conduct of the Contractor/ Vendor or anyone employed or utilized by the Contractor/Vendor in the performance of this Agreement.

6.5. Automobile Liability

$500,000 Each Occurrence; Bodily Injury & Property Damage, Owned/Non-owned/Hired; Automobile

Included

6.6. Additional Information

A. Vendor shall ensure that all subcontractors comply with the same insurance requirements that he is required to meet. The same Vendor shall provide County with certificates of insurance meeting the required insurance provisions.

B. Collier County must be named as "ADDITIONAL INSURED" on the Insurance Certificate for

Commercial General Liability where required. This insurance shall be primary and non-contributory with respect to any other insurance maintained by, or available for the benefit of, the Additional Insured and the Vendor’s policy shall be endorsed accordingly.

C. The Certificate Holder shall be named as Collier County Board of County Commissioners, OR, Board of

County Commissioners in Collier County, OR Collier County Government, OR Collier County. The

Certificates of Insurance must state the Contract Number, or Project Number, or specific Project description, or must read: For any and all work performed on behalf of Collier County.

D. On all certificates, the Certificate Holder must read: Collier County Board of Commissioners, 3295

Tamiami Trail East, Naples, FL 34112

E. Thirty (30) Days Cancellation Notice required.

F. Collier County shall procure and maintain Builders Risk Insurance on all construction projects where it is deemed necessary. Such coverage shall be endorsed to cover the interests of Collier County as well as the Contractor. Premiums shall be billed to the project and the Contractor shall not include Builders

Risk premiums in its project proposal or project billings. All questions regarding Builder’s Risk

Insurance will be addressed by the Collier County Risk Management Division.

G. Professional Services and/or Consulting Services may require professional liability insurance.

H. Environmental services, repairs, construction and/or hazardous materials projects may require pollution insurance.

7. PRICING PROPOSAL

Line Item Description Quantity Unit of

Measure Unit Cost Total

1 Annual Lump Sum Price per Scope of

Work 1 Lump Sum

TOTAL

8. VENDOR QUESTIONNAIRE

1. I certify that I have read, understood and agree to the terms in this Quick

Quote, and that I am authorized to submit this response on behalf of my company.*

☐ Please confirm

*Response required

2. Quick Quote Instructions have been acknowledged and accepted.*

☐ Please confirm

*Response required

3. Collier County Purchase Order Terms and Conditions. Collier County

Purchase Order Terms and Conditions have been acknowledged and accepted.*

Collier County Purchase Order Terms and Conditions have been acknowledged and accepted.

☐ Please confirm

*Response required

4. Insurance Requirements -Vendor Acknowledges Insurance Requirements and is prepared to produce the required insurance certificate(s) if awarded this quote.*

☐ Please confirm

5. Proof of Status from Division of Corporations - Florida Department of

State (SunBiz)* http://dos.myflorida.com/sunbiz/ should be attached with your submittal.

*Response required

6. E-Verify - Memorandum of Understanding*

Vendor MUST be enrolled in the E-Verify - https://www.e-verify.gov/ at the time of submission of the bid. E-

Verify Memorandum of Understanding or Company Profile page should be attached with your submittal.

*Response required

7. W-9 Form*

*Response required

8. Any required licenses. * http://dos.myflorida.com/sunbiz/ https://www.e-verify.gov/