RE__Insurance_Requirements.pdf

From: Greily Gonzalez To: Kristofer Lopez Subject: RE: Insurance Requirements Date: Monday, April 13, 2026 3:02:45 PM Attachments: 03.25.26 Holiday Decorations - Zocalo Plaza Installation Scope - Immokalee.docx

03.25.26 Christmas Tree and Decorations Rental and Installation Scope - Immokalee CB.docx

8. Insurance Requirements Updated.docx image001.png image002.png image003.png image004.png image005.png image006.png CountyLogo-FullColor_948165c4-9665-41b4-9162-fbb16abff557.png Facebook_0522f546-5e75-4698-95f9-f15590a3defe.png Instagram_a8da4774-4b5b-4ad1-8d23-20e69b3b605d.png X-Twitter_8d678efc-bd14-44ce-97cf-7fbab1003b00.png Youtube_0078f7f1-7789-4afd-a015-50689fe1f99b.png 311IconforSignature_655c7bb5-b2bb-49a0-9737-5ae8a4da3ba6.png

Hi Kristofer, You can use the same insurance requirements as provided last year. Since the scope is the same, it is not necessary that Risk assigns insurance every year as the same insurance requirements apply.

Let me know if you can not find the one I sent you last year.

Greily Gonzalez Manager - Risk Human Resources

Office:239-252-8914

3311 Tamiami Trail E Naples, FL 34112 Greily.Gonzalez@collier.gov

My email address has changed. Effective immediately, please update your contact list to use this new address: Greily.Gonzalez@collier.gov

From: Kristofer Lopez <Kristofer.Lopez@collier.gov> Sent: Monday, April 13, 2026 2:13 PM To: Greily Gonzalez <Greily.Gonzalez@collier.gov> Subject: Insurance Requirements

Good afternoon, Would you please provide insurance requirements for the two attached quick quotes.

Thank you!

Kristofer Lopez Contract Administration Specialist Corporate Financial & Management Service

Office:239-252-5551

3299 Tamiami Trail East, Ste 201 Naples Naples, FL 34112 Kristofer.Lopez@collier.gov

My email address has changed. Effective immediately, please update your contact list to use this new address: Kristofer.Lopez@collier.gov mailto:Greily.Gonzalez@collier.gov mailto:Kristofer.Lopez@collier.gov tel:239-252-8914 mailto:Greily.Gonzalez@collier.gov mailto:Greily.Gonzalez@collier.gov https://www.collier.gov/ https://www.facebook.com/CollierGov https://www.instagram.com/colliercountyfl https://www.instagram.com/colliercountyfl https://twitter.com/CollierGov https://twitter.com/CollierGov https://www.youtube.com/channel/UC8SjMQsoy184ZEmFc-PWlpw https://www.youtube.com/channel/UC8SjMQsoy184ZEmFc-PWlpw https://colliercountyfl.qscend.com/311/ tel:239-252-5551 mailto:Kristofer.Lopez@collier.gov mailto:Kristofer.Lopez@collier.gov https://www.collier.gov/ https://www.facebook.com/CollierGov https://www.instagram.com/colliercountyfl https://twitter.com/CollierGov https://www.youtube.com/channel/UC8SjMQsoy184ZEmFc-PWlpw https://colliercountyfl.qscend.com/311/

Quick Quote - Scope of Work

Lights and Holiday Decorations Installation and Removal Services for the Immokalee Community Redevelopment Area (CRA) at Zocalo Plaza

General Information

The Immokalee CRA needs the seasonal installation and removal of both rental and CRA-owned holiday decorations at the Zocalo Plaza, (W Main St/N 1st St) Immokalee, FL (See Exhibit A for Area Map). Quotes are to be provided via the OpenGov platform by April 30, 2026.

Term: The Term shall be for three (3) year period, commencing on or before the third Saturday of November 2026 (November 21, 2026) and terminating three (3) year(s) not before the 12th day after December 25th for the celebration of Three King’s Day (January 6, 2029) or until all outstanding Purchase Order(s) issued prior to the expiration of the Term period have been completed or terminated. The County may, at its discretion and with the consent of the Vendor, renew the Term under all the terms and conditions contained in the Scope of Work for two (2) additional one (1) year(s) periods. The County shall give the Vendor written notice of the County’s intention to renew the Term prior to the end of the Term then in effect.

Award Criteria: For the purposes of determining the winning bidder, the County will select the qualified vendor with the lowest annual lump sum price. The annual lump sum price will be all inclusive. The winning bidder must provide proof of E-Verify registration, a notarized Affidavit Regarding Labor and Services and Certificate(s) of Insurance as required by Collier County prior to a Purchase Order being issued.

Zocalo Plaza: The Zocalo Plaza located at 107 North 1st Street, Immokalee, FL is decorated in preparation for the Annual Immokalee MSTU sponsored Tree Lighting Event on the first Thursday of December. The event is held at the Zocalo Plaza. There are two (2) components to this Quote: (1) Vendor supply/rental of strands of LED lights wrapped around palm trees, and (2) vendor installation and removal of CRA-owned decoration. Decorations must be installed on or before the third Saturday of November. Decorations will be turned on nightly on the Friday after Thanksgiving. Removal of the vendor’s rental lights and the removal and storage of the CRA-owned decorations shall not be before January 6th for the celebration of Three King’s Day.

(1) Rental Strands of Lights:

Supply and install premium commercial quality LED strands of lights (cool white) wrapped around trees and all the needed exterior/outdoor grade electrical cords. See Site plan (See Exhibit B showing Zocalo Plaza Rendering with locations of trees to wrap in lights) attached for reference of decorated space. All light strings plugged into exterior/outdoor grade electrical cords must be wrapped around the connection with watertight electrical tape to not trip breaker when wet. Vendor will bury all extension cords under the crushed shell ground covering. All lights and timer must be tested and working immediately after setup and thereafter. Vendor shall provide notification to the CRA Project Manager (yvonne.blair@colliercountyfl.gov) when lights are installed and operational. Any issues will be reported and repaired within 48 hours at no additional cost to the County. The quoted prices for all rental lights will include installation and removal costs. Note: The Annual Rental Christmas Tree is a separate quote and not part of this Quote.

(2) CRA-owned Decorations: Pick up, install, decorate, remove and delivery to storage the CRA-owned decorations located within the Immokalee area. On installation day, pick up CRA-owned decorations at the storage container located at 418 School Drive (approximately 0.8 miles from Zocalo Plaza) and install and connect various CRA-owned decorations for display at the Zocalo Plaza located at 107 N 1st Street. Install and secure with zip ties the CRA-owned decorations at or near the base of the trees wrapped with the vendor’s supplied LED cool white light strands. (See Exhibit C Photos of Decorated Zocalo Plaza) There are approximately 100 decorations in fair condition (See Exhibit D Inventory of CRA-owned decorations). Removal includes the delivery of the CRA-owned decorations by vendor in the County’s container. The quoted prices for decorating using CRA-owned decorations will include installation and removal costs. The vendor is responsible for road MOT, if necessary.

If vendor is unable to install or remove decorations by the date listed below due to weather or other reasonable circumstances, written notice via email will be given immediately to CRA Project Manager with a rescheduled date that will accommodate both parties.

Quoting: Kindly submit a Annual Lump Sum Quote by April 30, 2026 for lights (vendor owned) and holiday decorations (CRA owned) installation and removal by Vendor.

A Purchase Order will be issued to the awarded vendor serving as the notice of commencement. There are no pre-paid deposits. Fifty percent (50%) of the annual Lump Sum Quote will be paid when the Vendor provides an invoice after the installation is completed to Yvonne Blair, CRA Project Manager yvonne.blair@collier.gov with a copy to Christie Betancourt, Assistant CRA Director, christie.betancourt@collier.gov. The balance of the of the Annual Lump Sum Quote will be paid when the Vendor provides an invoice after the removal of the rental Christmas Tree and decorations.

Terms and Conditions: VENDOR agrees to comply with all Purchase Order Terms and Conditions as outlined on the Collier County Procurement Services Division site: https://www.colliercountyfl.gov/home/showdocument?id=104405, including delivery and payment terms.

Attachments:

Exhibit A – Area Map

Exhibit B – Zocalo Plaza Rendering Light Wrapped Trees

Exhibit C – Photos of Decorated Zocalo Plaza 2023

Exhibit D – Inventory of CRA-owned Decorations for Zocalo Plaza

Quick Quote - Scope of Work

Rental Christmas Tree with Lights and Decorations with Installation/Removal Services

General Information: The Immokalee CRA needs the seasonal installation and removal of a rental artificial Christmas Tree with white LED lights and colorful holiday decorations at the Zocalo Plaza, 107 N First Street, Immokalee, Florida (See Exhibit A - Area Map). Quotes are to be provided via the OpenGov platform by April 30, 2026

Term: The Term shall be for three (3) year period, commencing on or before the third Saturday of November 2026 (November 21, 2026) and terminating three (3) year(s) not before the 12th day after December 25th for the celebration of Three King’s Day (January 6, 2029) or until all outstanding Purchase Order(s) issued prior to the expiration of the Term period have been completed or terminated. The County may, at its discretion and with the consent of the Vendor, renew the Term under all the terms and conditions contained in the Scope of Work for two (2) additional one (1) year(s) periods. The County shall give the Vendor written notice of the County’s intention to renew the Term prior to the end of the Term then in effect.

Award Criteria: For the purposes of determining the winning bidder, the County will select the qualified vendor with the lowest annual lump sum price. The annual lump sum price will be all inclusive. The winning bidder must provide proof of E-Verify registration, a notarized Affidavit Regarding Labor and Services and Certificate(s) of Insurance as required by Collier County prior to a Purchase Order being issued.

Christmas Tree: Provide and install new premium commercial quality 20-foot artificial Christmas Tree with white LED lighting and holiday decorations for the Immokalee Community Redevelopment Areas (CRA) (See Exhibit B - Location of Installation). All light strings plugged into exterior/outdoor grade electrical cords must be wrapped around the connection with watertight electrical tape to not trip breaker when wet. There is an existing electrical outlet on the ground at the pavers below the location of the tree installation. Said electrical outlet is controlled by breaker #20 on the electrical panel box located on the outer wall at Zocalo Plaza. All decorations provided by the vendor will remain the property of the vendor.

All lights must be tested and working immediately after setting up and thereafter. Vendor will provide verbal notification when lights are installed and operational. Any issues will be reported and repaired within 48 hours at no additional cost to the County. If vendor is unable to install or remove decorations by the date listed below due to weather or other reasonable circumstances, written notice via email will be given immediately to CRA Project Manager with a rescheduled date that will accommodate both parties.

The Contractor is responsible for road MOT.

Decorations must be installed on or before the third Saturday of November (See Exhibit C - Photos of Decorated Tree). Vendor must test all lights/equipment before leaving the premises. The removal and storage of the decorations shall not be before the 12th day after December 25th for the celebration of Three King’s Day.

The lights will be turned-on at the Annual Immokalee MSTU Tree Lighting Event which is the 1st Thursday of December. Thereafter the tree will be powered-on with a timer for illumination from dusk to dawn until the removal of the tree.

Delivery, installation, decorating, and removal of one (1) 20 foot Christmas tree. The tree must be fully decorated with white LED lights and ornaments with a star on top. Entire tree will be approximately 22 feet when decorated. Provide “on-call” maintenance as required to keep decorations illuminated and intact during the life tree display.

Quoting: Kindly submit a Annual Lump Sum Quote by April 30, 2026, for a 20-foot rental Christmas Tree with white LED lights and colored decorations supplied by Vendor.

A Purchase Order will be issued to the awarded vendor serving as the notice of commencement. There are no pre-paid deposits. Fifty percent (50%) of the annual Lump Sum Quote will be paid when the Vendor provides an invoice after the installation is completed to Yvonne Blair, CRA Project Manager yvonne.blair@collier.gov with a copy to Christie Betancourt, Assistant CRA Director, christie.betancourt@collier.gov. The balance of the of the Annual Lump Sum Quote will be paid when the Vendor provides an invoice after the removal of the rental Christmas Tree and decorations.

Terms and Conditions: VENDOR agrees to comply with all Purchase Order Terms and Conditions as outlined on the Collier County Procurement Services Division site: https://www.colliercountyfl.gov/home/showdocument?id=104405, including delivery and payment terms.

Attachments:

Exhibit A – Area Map

Exhibit B – Location of Tree Installation in Zocalo Plaza

Exhibit C – Photos of Decorated Christmas Tree

INSURANCE AND BONDING REQUIREMENTS

Insurance / Bond Type

Required Limits

1. |X| Worker’s Compensation

Statutory Limits of Florida Statutes, Chapter 440 and all Federal Government Statutory Limits and Requirements

Evidence of Workers’ Compensation coverage or a Certificate of Exemption issued by the State of Florida is required. Entities that are formed as Sole Proprietorships shall not be required to provide a proof of exemption. An application for exemption can be obtained online at https://apps.fldfs.com/bocexempt/

1. |_| Employer’s Liability

$___________ single limit per occurrence

1. |_| Commercial General Liability (Occurrence Form) patterned after the current ISO form

Bodily Injury and Property Damage

$_______________single limit per occurrence, $2,000,000 aggregate for Bodily Injury Liability and Property Damage Liability. The General Aggregate Limit shall be endorsed to apply per project. This shall include Premises and Operations; Independent Contractors; Products and Completed Operations and Contractual Liability.

1. |_| Indemnification

To the maximum extent permitted by Florida law, the Contractor/Vendor shall defend, indemnify and hold harmless Collier County, its officers and employees from any and all liabilities, damages, losses and costs, including, but not limited to, reasonable attorneys’ fees and paralegals’ fees, to the extent caused by the negligence, recklessness, or intentionally wrongful conduct of the Contractor/ Vendor or anyone employed or utilized by the Contractor/Vendor in the performance of this Agreement.

1. |_| Automobile Liability

$_________ Each Occurrence; Bodily Injury & Property Damage, Owned/Non‑owned/Hired; Automobile Included

1. |_| Other insurance as noted:

|_| Watercraft $ __________ Per Occurrence

|_| United States Longshoreman's and Harborworker's Act coverage shall be maintained where applicable to the completion of the work.

$ __________ Per Occurrence

|_| Maritime Coverage (Jones Act) shall be maintained where applicable to the completion of the work.

|_| Aircraft Liability coverage shall be carried in limits of not less than $5,000,000 each occurrence if applicable to the completion of the Services under this Agreement.

|_| Pollution $ __________ Per Occurrence

|_| Professional Liability $ ___________ Per claim & in the aggregate

|_| Project Professional Liability $__________ Per Occurrence

|_| Valuable Papers Insurance $__________ Per Occurrence

|_| Cyber Liability $__________ Per Occurrence

|_| Technology Errors & Omissions $__________ Per Occurrence

1. |_| Bid bond

Shall be submitted with proposal response in the form of certified funds, cashiers’ check or an irrevocable letter of credit, a cash bond posted with the County Clerk, or proposal bond in a sum equal to 5% of the cost proposal. All checks shall be made payable to the Collier County Board of County Commissioners on a bank or trust company located in the State of Florida and insured by the Federal Deposit Insurance Corporation.

1.

|_| Performance and Payment Bonds

For projects in excess of $200,000, bonds shall be submitted with the executed contract by Proposers receiving award, and written for 100% of the Contract award amount, the cost borne by the Proposer receiving an award. The Performance and Payment Bonds shall be underwritten by a surety authorized to do business in the State of Florida and otherwise acceptable to Owner; provided, however, the surety shall be rated as “A-“ or better as to general policy holders rating and Class V or higher rating as to financial size category and the amount required shall not exceed 5% of the reported policy holders’ surplus, all as reported in the most current Best Key Rating Guide, published by A.M. Best Company, Inc. of 75 Fulton Street, New York, New York 10038.

1. |X| Vendor shall ensure that all subcontractors comply with the same insurance requirements that he is required to meet. The same Vendor shall provide County with certificates of insurance meeting the required insurance provisions.

1. |X| Collier County must be named as "ADDITIONAL INSURED" on the Insurance Certificate for Commercial General Liability where required. This insurance shall be primary and non-contributory with respect to any other insurance maintained by, or available for the benefit of, the Additional Insured and the Vendor’s policy shall be endorsed accordingly.

1. |X| The Certificate Holder shall be named as Collier County Board of County Commissioners, OR, Board of County Commissioners in Collier County, OR Collier County Government, OR Collier County. The Certificates of Insurance must state the Contract Number, or Project Number, or specific Project description, or must read: For any and all work performed on behalf of Collier County.

1. |X| On all certificates, the Certificate Holder must read: Collier County Board of County Commissioners, 3295 Tamiami Trail East, Naples, FL 34112

1. |X| Thirty (30) Days Cancellation Notice required.

1. Collier County shall procure and maintain Builders Risk Insurance on all construction projects where it is deemed necessary. Such coverage shall be endorsed to cover the interests of Collier County as well as the Contractor. Premiums shall be billed to the project and the Contractor shall not include Builders Risk premiums in its project proposal or project billings. All questions regarding Builder’s Risk Insurance will be addressed by the Collier County Risk Management Division.

Vendor’s Insurance Acceptance

By submission of the bid Vendor accepts and understands the insurance requirements of these specifications, agrees to maintain these coverages through the duration of the agreement and/or work performance period, and that the evidence of insurability may be required within five (5) days of notification of recommended award of this solicitation.

Under Florida Law, e-mail addresses are public records. If you do not want your e-mail address released in response to a public records request, do not send electronic mail to this entity. Instead, contact this office by telephone or in writing.