IHDA Human Resources Information System (HRIS) RFP (Reissue)

The Illinois Housing Development Authority (IHDA) issued a reissued Request for Proposal (RFP 26-551HDA-FINAN-B-50253) for a comprehensive Human Resources Information System (HRIS) to support an organization with approximately 350 employees. The procurement seeks a single vendor to deliver an integrated HRIS solution encompassing employee self-service functions, payroll services, time and attendance tracking, performance management, benefits administration, learning management, and recruitment capabilities. The system must support 22 benefits plans, 18 pay grades, four performance management templates, three absence types, and include data migration from legacy systems, Oracle Integration Cloud (OIC) connectivity for payroll connections to Oracle Accounting/GL, and comprehensive implementation services including analysis, setup, coding, configuration, project management, testing, and training for power users and end users. Key organizational requirements include support for semi-monthly payroll cycles, English-only configuration, benefits integration with carrier connections, position management functions, recruitment interview scheduling, and a dedicated benefit specialist as part of vendor services. The RFP evaluation methodology distinguishes between pass/fail mandatory and contract requirements (which are not scored) and technical solution desirable elements (which are scored according to section D.3 of the RFP), with vendors unable to meet any mandatory or contract requirement resulting in proposal rejection. The solicitation was posted December 5, 2025, with proposals due January 23, 2026. Cloud hosting services must comply with the Department of Information Technology (DoIT) Cloud Hosting Terms and Conditions, which mandate HIPAA and FISMA compliance, NIST 800-53 security controls for moderate-risk systems, data residency exclusively within the contiguous United States, AES-256 FIPS 140-2 encryption, System Operation Controls (SOC) reports, Authority to Operate (ATO) packages with annual renewal, 24-hour breach notification requirements, and regular vulnerability assessments and penetration testing.

The procurement includes Commitment to Diversity (C2D) evaluation requirements representing 20 percent of the overall technical score, with vendors required to demonstrate compliance across six categories: BEP Goal Compliance (5 points), subcontracting with women/minority/disabled business enterprises (10 points), diversity and equity spend percentage (0-20 points), DEI hours contributed (0-20 points), DEI policies implementation (10 points), and diversity in staffing across organizational levels (10-13 points each), totaling a maximum of 100 C2D points. All vendors must complete Standard Illinois Certifications (Version 26.2) covering financial integrity, criminal history, conflict of interest, employment practices, environmental compliance, cybersecurity standards, and equal employment opportunity compliance, with annual recertification required for contracts exceeding one year. Vendors must submit an IPG Active Registered Vendor Disclosure form, Information and Technology Request for Proposal Offer form, and Commitment to Diversity documentation as required attachments, with failure to provide complete submissions resulting in proposal disqualification or forfeiture of available C2D points. The contract duration is specified as 10 years, with vendors required to submit pricing for Years 1 through 10 across implementation services, post-implementation services including hosting and technical support, and ongoing maintenance and support fees. While specific budget authorization amounts are not disclosed in the RFP documentation, the solicitation notes that budget approval is subject to IHDA board review following vendor selection. The resulting contract may be partially or fully funded with federal funds, with the funding percentage and dollar amount to be disclosed upon notice of award.