IFB#159026 - Anti-Icing Application - I-77

The Virginia Department of Transportation (VDOT) is soliciting bids through Invitation for Bid (IFB) #159026 for anti-icing equipment and traffic control services on Interstate I-77 in Carroll County within the Salem District. The contract requires qualified firms to provide specialized equipment including tag-along trailers, truck-mounted attenuators, and advance warning vehicles, along with trained operators to perform anti-icing applications. Operators must meet specific qualifications, including experience and readiness to deploy equipment by October 15th each year. The initial contract term is two years with three optional one-year renewals, and VDOT will provide the liquid anti-icing chemicals. Bids are due by August 16, 2024, at 1:00 PM EST, with a public bid opening at 1:30 PM EST the same day. The contract will be awarded to the lowest responsive and responsible bidder on a grand total basis, with pricing structured on hourly rates including provisions for mobilization and emergency mobilization. Evaluation will focus on bidder compliance with specifications, equipment readiness, operator qualifications, and overall bid responsiveness.

The solicitation includes a mandatory Small Business Subcontracting Plan requirement, with the Commonwealth's goal that over 42% of purchases be made from DSBSD-certified small businesses. Bidders must identify portions of the contract to be subcontracted to small, women-owned, minority-owned, and service-disabled veteran-owned businesses, with failure to submit a complete plan potentially resulting in bid disqualification. VDOT reserves the right to inspect proposed equipment at any time during the contract period and requires compliance with prevailing wage rates, E-Verify program, and non-discrimination policies. While specific budget ranges are not explicitly stated, the contract will compensate vendors through hourly rates with additional payments for mobilization and emergency services. Subcontractors must be pre-approved by VDOT, and the agency maintains significant discretion in contractor selection and contract management. The solicitation emphasizes local business participation and provides opportunities for diverse business enterprises to compete for the anti-icing application contract.