IFB #SD25-00046 Office Moving Services

This Invitation for Bid (IFB) #SD25-00046, issued by the California Department of Corrections and Rehabilitation (CDCR) through California Correctional Health Care Services (CCHCS), solicits office moving services and modular furniture installation across six California regions: Sacramento, Central Valley, Kern County, San Bernardino, Los Angeles, and Orange County. The contractor must provide comprehensive services including all labor, materials, non-consumable supplies, transportation, equipment, and supervision for office relocations and furniture installation from July 1, 2026, through June 30, 2029. Bidders must demonstrate a minimum of three years of office moving experience, maintain valid Class A and Class C California driver's licenses, hold State of California contractors licensing, possess DOT numbers and Motor Carrier Permits, obtain household mover's permits, and provide three positive references for similar services performed continuously within the past five years. Compensation will be determined through regional rate sheets specifying hourly rates for drivers, movers, and installers applied against estimated hours and volumes, with all rates subject to prevailing wage requirements. Services will typically be performed Monday through Friday from 8:00 a.m. to 5:00 p.m., with potential weekend and holiday work authorized at overtime rates; Sacramento moves require three calendar days' advance notice while other regions require five calendar days. Critical deadlines include the final bid submission deadline of June 1, 2026, at 2:00 p.m., public bid opening at 4:00 p.m. the same day, reference checks on June 2-3, 2026, Notice of Intent to Award on June 4, 2026, and proposed award date of June 12, 2026.

This solicitation includes mandatory Disabled Veteran Business Enterprise (DVBE) participation requirements, mandating a minimum of 3 percent of the bid amount for responsiveness with additional incentives for exceeding this threshold. California-based small business bidders may pursue optional small business or TACPA preferences during the evaluation process. The contractor must maintain current Small Business or DVBE certification throughout the contract term and provide commercial general liability insurance of not less than $1,000,000 per occurrence, automobile liability insurance of $1,000,000 per accident, and workers' compensation insurance with limits of at least $1,000,000. All subcontractors must be identified by name, address, and business license number in the proposal, and modular furniture installation work requires licensed installers. The State does not guarantee minimum or maximum numbers of moves and reserves the right to cancel scheduled moves and reduce contract funds at its discretion. No specific budget range or award value is disclosed in the solicitation documents; compensation is based on actual hours worked at prevailing wage rates as specified in regional rate sheets.