IFB Overhead Crane Inspections and Repairs

The Illinois State Toll Highway Authority (ISTHA) is requesting bids for overhead crane inspections and repairs under IFB 24-0144RR, with bids due June 17, 2026 and questions due June 5, 2026 at 2:00 p.m. Electronic submission through BidBuy is mandatory under CPO Notice 2023.12. The solicitation carries a 5% Business Enterprise Program participation goal and a 1% Veteran-Owned Small Business/Service-Disabled Veteran-Owned Small Business participation goal.

The scope encompasses annual inspections and repairs to 14 overhead cranes and jib cranes (capacities 2.5 to 7.5 tons) across multiple ISTHA facilities system-wide, including sign shops, maintenance facilities in Naperville, Alsip, Arlington Heights, Hampshire, Rockford, Aurora, and Bensenville, a CSG facility in Downers Grove, and a pumping station in Deerfield. Equipment is manufactured by Shepard-Niles, Acco, Yale, Coffing, and Demag. Inspections must cover safety equipment, brakes, wire rope stops, hooks, sheaves, locks, and electrical components. Emergency service calls (estimated five annually) require response within three hours. The pricing structure is time-and-materials with separate line items for inspection costs, hourly rates (Monday-Friday 8:00 a.m. to 5:00 p.m., after-hours, Saturday, and Sunday/holiday), and catalog percent discounts or markups from four manufacturers. Repairs exceeding $500 require itemized quotes and pre-authorization. Work must comply with OSHA, Illinois OSHA, and relevant building codes.

The initial contract term is two years, with renewal options extending to a maximum ten-year term. The State reserves the right to terminate for convenience with thirty days' notice or for cause immediately. The contractor must maintain General Commercial Liability insurance of $1 million per occurrence and $2 million annual aggregate, Auto Liability of $1 million per occurrence, and statutory Worker's Compensation Insurance. No bid or performance bond is required. The State will award to the lowest responsive and responsible bidder meeting all specified criteria. Funding is contingent and may include federal funds; specific dollar amounts and federal percentages will be disclosed upon notice of award. Vendors must be registered in the Illinois Procurement Gateway (IPG) and authorized to transact business in Illinois.