24-0144RR_Addendum 1 Questions and Answers_Overhead Crane Inspections and Repairs.docx
DOCX document 44 KB Posted
- Attached to
- IFB Overhead Crane Inspections and Repairs
- Solicitation number
- 26-557THA-PROCU-B-52602
- Issued by
- Illinois
About this file
This is an Addendum to an Invitation for Bid (IFB) issued by the Illinois State Toll Highway Authority (ISTHA) for overhead crane inspections and repairs under solicitation 24-0144RR. The addendum clarifies vendor registration requirements, provides answers to five key bidder questions, and reschedules the electronic bid opening through Microsoft Teams. The solicitation encompasses annual inspections and repairs for 14 overhead cranes and jib cranes across multiple ISTHA facilities system-wide, including sign shops and maintenance facilities in Naperville, Alsip, Arlington Heights, Hampshire, Rockford, Aurora, Bensenville, a CSG facility in Downers Grove, and a pumping station in Deerfield. Equipment manufactured by Shepard-Niles, Acco, Yale, Coffing, and Demag will require inspections covering safety equipment, brakes, wire rope stops, hooks, sheaves, locks, and electrical components. Bridge cranes are located 27 feet off the deck and jib cranes 20 feet off the deck; bidders must provide their own lift equipment for inspections. Emergency service calls, estimated at five annually, require response within three hours. The initial contract term is two years with renewal options extending to a maximum of ten years.
Bidders must meet specific registration requirements prior to submission, including registration with the Illinois Board of Elections for bids totaling over $50,000, registration with the Illinois Secretary of State prior to contract execution, and an IDHR number if the firm has 15 or more employees. The solicitation requires completion of both a Business Enterprise Program (BEP) Utilization Plan with a 5% participation goal and a Veteran-Owned Small Business (VET) Utilization Plan with a 1% participation goal. Pricing follows a time-and-materials structure with separate line items for inspection costs, hourly rates for different work periods (Monday-Friday 8:00 a.m. to 5:00 p.m., after-hours, Saturday, and Sunday/holiday), and catalog percent discounts or markups from four manufacturers. Repairs exceeding $500 require itemized quotes and pre-authorization. The contractor must maintain General Commercial Liability insurance of $1 million per occurrence and $2 million annual aggregate, Auto Liability of $1 million per occurrence, and statutory Worker's Compensation Insurance. No bid or performance bond is required, and the State reserves the right to terminate for convenience with thirty days' notice or for cause immediately.
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ADDENDUM # 1
IFB
24-0144RR / Overhead Crane Inspections and Repairs BidBuy Reference 26-557THA-PROCU-B-52602 Bid Opening Date: As Published in BidBuy
Please be advised of the following changes to the above-mentioned solicitation:
I. Questions and Answers: The following are questions received from Vendors and responses from the Illinois Tollway pursuant to the question-and-answer portion of the above-mentioned solicitation. The Illinois Tollway has provided its answers accordingly.
1. Question: Do I have to be registered with the Board of Elections prior to bid submission?
Answer: Yes, State Board of Elections requirement: Any Bidder with bids/proposals, including this submission, or current contracts totaling over $50,000.00 must be registered with the Board of elections https://www.elections.il.gov/
2. Question: Do I need to be registered with the Secretary of State if I am registered in my own State?
Answer: Bidder must be legal entity at time of submission but must be registered with the Secretary of State for Illinois prior to contract execution, unless bidder is exempt under Business Contracts Act. https://www.ilsos.gov/departments/business_services/home.html
3. Question: Do I need to have an IDHR number?
Answer: Yes, Bidder must have the IDHR # if firm has 15 or more employees. https://www2.illinois.gov/dhr/Pages/default.aspx
4. Question: There is an attachment entitled BEP Utilization plan. I am not familiar with this. Will we need to complete this form as well?
Answer: Please refer to section A.21 BUSINESS ENTERPRISE FOR MINORITIES, WOMEN, AND PERSONS WITH DISABILITIES ACT PARTICIPATION AND UTILIZATION PLAN of the IFB document. The BEP Goal is 5% and the VET Goal is 1%, therefore a BEP Utilization Plan and a VET Utilization Plan are both required. Refer to the Attachments Tab in BidBuy.
5. Question: What is the max height of the cranes at each location or the height of each crane in general? Will a lift be required to inspect?
Answer: A lift will be needed; we do not provide the lift needed. The bridge cranes at the m-sites are 27 feet off the deck and the jib crane is 20 feet off the deck.
II. Electronic Bid Opening Details:
The Bid Opening has been rescheduled for the date and time as published in BidBuy.
If interested in participating, participants may join via Teams:
Microsoft Teams Need help?
https://teams.microsoft.com/meet/28516412984589?p=s2DtHzf1Ce7Fs3Disl Meeting ID: 285 164 129 845 89 Passcode: Fk2PP9ca
Dial in by phone +1 872-240-8046,,101110708# United States, Chicago Find a local number Phone conference ID: 101 110 708# For organizers: Meeting options | Reset dial-in PIN
ALL REVISIONS INSCRIBED HEREIN WILL BE INCORPORATED INTO THE IFB SPECIFICATIONS PER ADDENDUM #1.
ADDENDUM #1 / 24-0144RR Overhead Crane Inspections and Repairs Illinois Tollway 2700 Ogden Avenue │Downers Grove, IL 60515 │ Phone: 630 241.6800 │TTY: 630.241.6988 www.illinoistollway.com image1.jpeg
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