IFB - Intercom Additions

Jordan School District (JSD) in Salt Lake County, Utah is issuing an Invitation for Bid (IFB) for intercom system additions at three district locations: the District Office, Transportation Building, and Auxiliary Services Building, all located in West Jordan. The project scope encompasses the design, procurement, and installation of a fully operational IP-based intercom platform incorporating school safety notifications, general communications capabilities, classroom sound amplification systems, teacher personal alert security systems, and seamless integration with network-based paging, intercom, and bell systems. Bidders must submit a base bid for the District Office installation and two separate alternate bids for the Transportation and Auxiliary Services Buildings, with construction allowances of $20,000 per location totaling $60,000. The contractor must be a licensed installer with a minimum of five years' experience and must be an authorized representative of the equipment manufacturer (Audio Enhancement) with factory-trained certified technicians capable of providing mandatory on-site staff training at project completion and three months post-completion. Deliverables include detailed shop drawings, product data, wiring diagrams, field test reports, maintenance documentation, Record Drawings with cable numbers and construction details, comprehensive operation and maintenance manuals, and a five-year manufacturer's warranty on all electronic equipment, speakers, and call-in switches plus one-year labor warranty. A mandatory pre-bid walk-through is scheduled for January 29, 2026 at 9:00 a.m. MST, with written questions due by February 5, 2026 at 2:00 p.m. MST, and bids due electronically through Utah Public Procurement Place (U3P) Bonfire on Wednesday, February 11, 2026 at 2:00 p.m. MST. Work must commence on March 1, 2026 and be substantially complete by October 31, 2026, with liquidated damages of $1,000 per day applicable for missed deadlines.

The procurement contains no specific set-aside designations for disadvantaged enterprises; however, all bidders must comply with comprehensive compliance requirements including E-Verify verification, Americans with Disabilities Act standards, Utah State Energy Code, drug and alcohol testing provisions, and certification that they are not engaged in prohibited economic boycotts as defined under Utah Code 63G-27. All bids exceeding $50,000 require a five percent bid bond with a corporate surety licensed in Utah and listed in US Treasury Circular 270, and the awarded contractor must provide performance and payment bonds equal to the total bid price. Contractors performing on-site work must comply with Utah Senate Bill 81 regarding illegal immigration status verification and provide comprehensive insurance coverage including worker's compensation, employee liability of $1,000,000 per occurrence, comprehensive general liability of $2,000,000, automobile liability of $1,000,000, and umbrella coverage of $5,000,000, with JSD named as additional insured. The procurement includes a Standard Student Data Privacy Agreement (NDPA) Version 2.1 incorporating Utah Code 53E-9-309 requirements, obligating contractors to implement administrative, physical, and technical safeguards adhering to nationally recognized cybersecurity standards such as NIST frameworks and ISO 27000 series. Approved installer candidates include Performance Audio LLC, Summit Fire, and Webb. The award will be made to the lowest responsive and responsible bidder, and JSD reserves the right to issue multiple awards; no specific budget range is disclosed in the bid documents, though the construction allowances total $60,000 across all locations.