IFB -Intelligent Transportation System(ITS) Parts Replacement

The Illinois State Toll Highway Authority is seeking a vendor to provide Intelligent Transportation System (ITS) Replacement Parts Services through an Invitation for Bid (IFB) contract numbered 23-0107. The procurement specifically requires a contractor to furnish and deliver Original Equipment Manufacturer (OEM) replacement parts for complex transportation infrastructure components, including Closed-Circuit Television cameras, Microwave Vehicle Detection Systems, Weigh In Motion systems, Dynamic Message Signs, and Road Weather Information System parts. Qualified vendors must demonstrate at least five years of experience in ITS maintenance on high-speed, limited-access highways and provide technician certifications from specific manufacturers such as Axis, Vaisala, Ledstar, Daktronics, and Sensys Networks. The bid submission is due on April 21, 2025, at 1:00 p.m. Central Time, with all proposals to be submitted electronically through the BidBuy platform. Potential bidders must attend a pre-bid meeting scheduled for April 1, 2025, at 10:00 AM CT via Microsoft Teams, and all questions regarding the solicitation must be emailed to Nena Snow by April 7, 2025, at 10:00 AM CT.

The contract includes a Business Enterprise Program (BEP) goal of 2.50% for businesses owned and controlled by minorities, women, and persons with disabilities, with a Veteran Business Program (VBP) goal of 0%. Vendors must submit a comprehensive Utilization Plan demonstrating how they will meet these diversity participation goals or provide documented good faith efforts, including Letters of Intent for each certified vendor. The contract has an initial three-year term with a potential one-time renewal, not to exceed a total of ten years, and the estimated annual spend for OEM parts ranges from $1,000 to $60,000 across eight different manufacturers. Vendors must maintain comprehensive storage facilities, provide skilled personnel, and comply with prevailing wage requirements and various state and federal regulatory standards. The Illinois Tollway will award the contract to the lowest-priced responsive and responsible bidder, with the potential for partial or total federal funding, and reserves the right to request additional information or inspect vendor premises during the evaluation process. While no specific small business set-asides are mentioned, vendors must be registered in the Illinois Small Business Set-Aside Program if applicable and may be eligible for tax credits for hiring qualified veterans and certain ex-offenders.