IFB-HQ2025 NYS Police Aviation Parts, Repairs & Maintenance

The New York State Police (NYSP) is seeking qualified vendors to provide comprehensive aircraft parts, repairs, and maintenance services for its aviation fleet, specifically targeting Airbus helicopters (Lot 1) and Kodiak airplanes (Lot 2). The procurement encompasses nine distinct service categories, including engine parts, airframe parts, avionics parts, instrument parts, accessories, and associated inspection, repair, and maintenance services. Vendors must offer percentage discounts off manufacturer's list prices and submit hourly labor rates for evaluation. The bid will be evaluated using a weighted scoring method that considers 35% parts discount, 20% hourly labor rate, and 45% proximity to Albany for service locations. Bidders are not required to submit proposals for both lots and can specialize in either Airbus or Kodiak aircraft maintenance. The deadline for submitting bidder questions is October 28, 2025, with the final bid submission due on November 12, 2025, at 3:30 PM EST. Vendors must be FAA-certified and provide comprehensive documentation demonstrating their technical capabilities and maintenance expertise.

The solicitation does not include specific set-aside designations for disadvantaged businesses, with minority-owned, women-owned, service-disabled veteran-owned, and disadvantaged business subcontracting goals all set at 0%. Previously awarded vendors for similar contracts include Able Aerospace Services Inc., Airborne Engines LTD, Precision Aviation Group, Standard Aero LTD, Sterling Helicopter, Summit Aviation, Summit Helicopter Turboprop East, and Uniflight Global. The contract will be a five-year term with an estimated quantities structure, meaning actual payment will be based on parts and services provided. Labor rates may be adjusted annually based on the Consumer Price Index, with increases not exceeding 3%. Vendors must demonstrate the ability to secure factory parts, provide technical assistance, and maintain comprehensive inventory levels. While specific contract value is not disclosed, the solicitation suggests a significant ongoing maintenance requirement for the NYSP aviation fleet.