IFB -FTB-1516-1500164 Floor Mat Rental Service

The California Franchise Tax Board (FTB) has issued an Invitation for Bid (IFB-FTB-1516-1500164) for Floor Mat Rental Services targeting their Central Office campus in Sacramento. The procurement seeks a contractor to provide and maintain thirty-one (31) commercial floor mats - specifically nineteen 3' x 10' mats and twelve 4' x 6' mats - across various campus entrances with laminate and tile flooring. These floor mats must meet stringent standards including Americans with Disabilities Act (ADA), National Floor Safety Institute (NFSI), and Leadership in Energy and Environmental Design (LEED) requirements. The services include weekly rental and maintenance, ensuring continuous cleanliness and repair of the mats. The bid submission deadline is March 3, 2016 at 3:00 PM PT, with a bid opening scheduled for March 8, 2016. An optional facility walk-through was planned for February 26, 2016 at 1:30 PM PT. The contract term is set from March 15, 2016 through March 14, 2018, with pricing to include both replacement charges and weekly rental amounts for each contract year.

The solicitation includes specific set-aside considerations for small businesses and disabled veteran-owned businesses (DVBE). While the DVBE participation requirement has been waived due to a limited potential bidder pool, DVBE incentives ranging from 1-3% are available based on participation levels. A 5% small business preference is offered for certified small businesses or non-small businesses that subcontract at least 25% to certified small businesses. No incumbent contractor is currently providing these services, and there is no existing contract in place. The procurement has established a maximum budget of $50,000.00 for the contract period. Payments will be processed in arrears, with the contractor able to select their preferred billing cycle among monthly, quarterly, semi-annual, or annual options. The specific service day will be determined collaboratively between the Facilities Management Section and the selected contractor, providing flexibility in service delivery scheduling.