IFB 48-Hour Vehicle Non-Class Counts Data Collecting and Reporting - CA Statewide

The California Department of Transportation (Caltrans) is seeking a contractor to perform statewide 48-Hour Vehicle Non-Class Counts data collection and reporting across California's Districts 1-12. The project involves collecting vehicle count data at approximately 14,341 roadway segments, specifically focusing on Functional Classifications 6 Rural and 7 Rural & Urban road segments that have not been previously documented. The contractor will be responsible for providing all labor, materials, supplies, equipment, travel, and incidentals necessary to complete the data collection, with reporting requirements including data for each travel direction and total travel directions. The contract term spans from March 1, 2025, through June 30, 2027, with data collection occurring in two phases: Year 1 (March-September 2025) and Year 2 (October 2025-September 2026). Bidders must have performed Vehicle Non-Class Counts according to Federal Highway Administration standards for at least one U.S. State Department of Transportation agency, County, or City within the past five years. The bid submission deadline is February 13, 2025, at 2:00 p.m., with bid opening at 2:30 p.m. the same day, and an estimated award date of February 11, 2025.

The contract includes mandatory set-aside requirements and preference programs, specifically a 3% Disabled Veteran Business Enterprise (DVBE) participation requirement with up to 5% bid preference, and a 5% Small Business preference for certified Small Businesses or contractors committing to 25% Small Business subcontracting. The work is divided into eight line items based on the number of lanes (1-2 lanes, 3-4 lanes, 5-6 lanes, and 7-8 lanes) across two years, with the majority of locations having 1-2 lanes. The project will be federally funded through a grant reimbursement, and no contract extensions will be available beyond the initial term. Vehicle Non-Class Count Locations will be provided to the selected contractor in Excel format with GPS coordinates upon contract execution. The contract supports the Model Inventory of Roadway Elements (MIRE) program and targets previously uncollected road classifications. While no specific budget range is explicitly stated, the comprehensive nature of the project covering over 14,000 roadway segments suggests a significant investment in data collection and reporting services.