IFB 25001; Bass Hoover Elementary School Chiller Replacement

Frederick County Public Schools is soliciting sealed bids through Invitation for Bid (IFB) #25001 for the Bass Hoover Elementary School Chiller Replacement project located at 471 Aylor Road in Stephens City, Virginia. The primary procurement involves replacing a 225-ton water-cooled chiller, associated pumps, and accessories. The project includes two bid alternates: Alternate No. 1 involves replacing existing condensate drainage pumps with two new pumps and associated piping, and Alternate No. 2 entails installing a new cooling tower water side stream filter. A non-mandatory pre-bid meeting was scheduled for October 4, 2024, with site visits to project locations, and all attendees were required to present a valid state-issued ID for building access. Sealed bids are due on October 11, 2024, at 11:00 a.m., with a public bid opening at 11:30 a.m. the same day. Bidders must submit a bid bond and will be required to provide performance and payment bonds. The project has a substantial completion deadline of August 1, 2025, with full completion required by August 29, 2025.

No specific set-aside designations or restrictions for disadvantaged enterprises were identified in the procurement documents. The contract will be awarded on a lump sum basis for the base bid plus any accepted alternates, with the owner reserving the right to negotiate with the lowest responsive, responsible bidder if the low bid exceeds available funds. No incumbent vendor information was provided, and while specific budget ranges were not disclosed, the documentation suggests the project will be funded through Frederick County Public Schools. Contractors will be required to trend the chiller and pump operation for 30 days after project completion and provide operational data to the owner. Bidders must comply with local codes, NFPA standards, and utility regulations, and demonstrate the necessary qualifications and experience to perform the specialized HVAC replacement work. The contract opportunity is issued by Frederick County Public Schools and involves infrastructure improvements for the Bass Hoover Elementary School facility.