IFB #25001 Bass-Hoover ES - Chiller Replacement Specifications 21320-37 2024-09-27.pdf

BASS-HOOVER ELEMENTARY SCHOOL -

CHILLER REPLACEMENT

FOR

FREDERICK COUNTY PUBLIC SCHOOLS

WINCHESTER, VIRGINIA

Bid # IFB 25001

PROJECT MANUAL AND SPECIFICATIONS

CONSTRUCTION DOCUMENTS

R R M M Architects architecture planning interiors 28 Church Avenue, SW

Roanoke, Virginia 24011

(540) 344-1212

Lawrence Perry & Associates – Mechanical & Electrical Engineers

Comm. No. 21320-37

27 September 2024

PROJECT MANUAL

INCLUDING SPECIFICATIONS

FOR CONSTRUCTION OF

BASS-HOOVER ELEMENTARY SCHOOL - CHILLER REPLACEMENT

FREDERICK COUNTY PUBLIC SCHOOLS

471 AYLOR ROAD

STEPHENS CITY, VIRGINIA 22655

Bid # IFB 25001

COMM. NO. 21320-37

PREPARED BY

RRMM ARCHITECTS

ARCHITECTURE / PLANNING / INTERIORS

ROANOKE, VIRGINIA

LAWRENCE PERRY & ASSOCIATES – MECHANICAL & ELECTRICAL ENGINEERS

DATE OF ISSUANCE:

27 September 2024

2024 RRMM

THIS PAGE INTENTIONALLY LEFT BLANK.

BASS-HOOVER ELEMENTARY SCHOOL – CHILLER REPLACEMENT 21320-37

PROJECT DIRECTORY 00 00 03-1

PROJECT DIRECTORY

OWNER: Frederick County Public Schools

1415 Amherst Street

Winchester, Virginia 22601

Superintendent of Schools: Dr. George C. Hummer

Owner’s Representative: Robert Basye

Coordinator of Contracted Services

Facilities Services

280 Woodbine Road

Clear Brook, Virginia 22624

Office: (540) 667-4865

Fax: (540) 667-3101

Email: basyer@fcpsk12.net

ARCHITECT: RRMM Architects

28 Church Avenue SW

Roanoke, Virginia 24011

Principal-in-Charge: Chris Phillips

Construction Administration: Gene Whitesell

Phone: (540) 278-2155

Email: gwhitesell@rrmm.com

MECHANICAL Lawrence Perry & Associates

CONSULTANT: 15 East Salem Avenue, Suite 101

Roanoke, Virginia 24011

Project Manager: Rick Hughes

Phone: (540) 342-1816

Email: rhughes@lpa-inc.com

PROJECT DIRECTORY 00 00 03-2

TABLE OF CONTENTS 00 00 04-1

TABLE OF CONTENTS

BIDDING AND CONTRACT REQUIREMENTS

VOLUME 1

SECTION

BIDDING DOCUMENTS

Cover ....................................................................................................................................00 00 01

Title Page .............................................................................................................................00 00 02

Project Directory ..................................................................................................................00 00 03

Table of Contents .................................................................................................................00 00 04

Invitation for Bids ................................................................................................................00 11 16

Instructions to Bidders, AIA A701-2018 .............................................................................00 21 13

Supplementary Instructions to Bidders and Appendix A ....................................................00 22 13

Pre-Bid Question Form ........................................................................................................00 22 14

Bid Form ..............................................................................................................................00 42 00

Bid Bond Form AIA A-310-2010 ........................................................................................00 43 00

GENERAL CONDITIONS

Standard Form of Agreement Between Owner and Contractor, AIA A101-2017 ..............00 71 00

Insurance and Bonds AIA A101—2017 Exhibit A .............................................................00 71 01

General Conditions of the Contract for Construction, AIA A201-2017 ..............................00 72 00

Supplementary General Conditions .....................................................................................00 73 00

Standard Payment Bond Form AIA A-312-2010 ................................................................00 74 00

Standard Performance Bond Form AIA A-312-2010 ..........................................................00 75 00

Contractor’s Qualification Statement AIA A305-2020 .......................................................00 76 00

SPECIFICATIONS

DIVISION SECTION

1 - GENERAL Summary of Work......................................................................01 11 00

REQUIREMENTS Items of Special Note .................................................................01 15 00

Special Conditions .....................................................................01 30 00

Submittals and Submittal Procedures ........................................01 33 00

Contract Closeout.......................................................................01 70 00

Cleaning .....................................................................................01 74 00

Construction Waste Management and Disposal ........................01 74 19

TABLE OF CONTENTS 00 00 04-2

2 - EXISTING Selective Building Demolition ...................................................02 41 16

CONDITIONS

21 - FIRE not used.

SUPPRESSION

22 - PLUMBING Plumbing General Requirements ..............................................22 00 00

23 - HVAC Heating, Ventilating and Air Conditioning (HVAC) ................23 00 00

HVAC Insulation ......................................................................23 07 00

HVAC Piping and Pumps .........................................................23 20 00

Variable Speed Drives ..............................................................23 21 33

Packaged Water Chillers ...........................................................23 64 00

26 - ELECTRICAL Basic Requirements for Electrical Systems ..............................26 01 00

Low Voltage Electrical Power Conductors and Cables ............26 05 19

Grounding and Bonding for Electrical Systems .......................26 05 26

Hangers and Supports for Electrical Systems ...........................26 05 29

Raceways and Boxes for Electrical Systems ............................26 05 33

Identification for Electrical Systems .........................................26 05 53

Wiring Connections for Electrical Systems……………… ......26 05 83

28 – ELECTRONIC not used.

SAFETY AND

SECURITY

END OF SECTION

INVITATION FOR BIDS 00 11 16-1

SECTION 00 11 16

NOTICE OF INVITATION FOR BIDS

BASS-HOOVER ELEMENTARY SCHOOL – CHILLER REPLACEMENT

IFB 25001

Sealed bids are invited for the BASS-HOOVER ELEMENTARY SCHOOL – CHILLER

REPLACEMENT at 471 Aylor Road, Stephens City, Virginia according to drawings and specifications prepared by RRMM Architects, Architecture | Planning | Interiors. The project is generally described as the replacement in kind of a 225 ton water-cooled chiller, associated pumps, and accessories.

Bid Alternate No. 1 is the replacement of existing CDP with 2 new CDP and piping complete to new by-pass valve and extend concrete housekeeping pad to support both pumps. Bid Alternate No. 2 is the installation of new cooling tower water side stream filter.

Construction Documents, including Project Specifications and Drawings, will be available for download beginning Friday September 27, 2024, at 1:00 PM local standard time from:

https://infoexchange.rrmm.com/UserWeb/Login/Login.aspx?v=0 Bidders will be asked to enter an email address and use password anonymous to view the list of projects bidding available for download and then download this project’s documents. Documents will also be posted to eVA and the Frederick County

Public Schools website.

A non-mandatory combined Pre-Bid Conference for the Chiller Replacement project and three separate bid Boiler Replacement projects will be held on Friday October 4, 2024 beginning at 10:00 AM local standard time at Sherando High School, 185 South Warrior Drive, Stephens City, Virginia, 22655 with a walk-through to follow the Conference. The group will then proceed for walk-throughs at Bass-Hoover

Elementary School, 471 Aylor Road, Stephens City, Virginia, 22655 approximately 10:30 AM, followed by Apple Pie Ridge Elementary School, 349 Apple Pie Ridge Road, Winchester, Virginia, 22602 approximately 11:30 AM, then Stonewall Elementary School, 3165 Martinsburg Pike, Clear Brook, Virginia 22624 approximately 12:00 Noon. All attendees must bring a valid state issued ID for access to each of the school buildings.

The latest date for receipt by the Architect of bidders’ questions to be answered prior to receipt of bids will be Close of Business on Monday, October 07, 2024.

Procedures for submitting a bid, claiming an error, withdrawing of bids and other pertinent information are contained in the Instructions to Bidders, which is part of the Invitation for Bids. The Owner reserves the right to reject any and all bids and / or to waive any informality in the bidding procedures.

Sealed bids for Bass-Hoover Elementary School – Chiller Replacement will be received electronically through eVA or via paper submission to the attention of Tiffany Chapman, Purchasing Supervisor, Frederick County Public Schools, 1415 Amherst St., Winchester, VA 22601. The deadline for submitting bids is 11:00 AM local standard time on Friday, October 11, 2024. Include Bid # IFB 25001 and the vendor’s name on the outside of the bid envelope. The bids will be opened publicly at 11:30 AM local standard time the same day via Zoom and read aloud at that time.

Bidders may view the bid opening over Zoom at the following connection:

https://us06web.zoom.us/j/87825371366?pwd=al1q2d0caL0rdTjRemDPNnz3EO0mpz.1 Meeting ID: 878 2537 1366 Passcode: 234723

INVITATION FOR BIDS 00 11 16-2

A “Notice of Award” will also be posted on the Frederick County Public Schools website.

A Bid Bond and Contract Security will be required of all bidders regardless of amount. Bidders shall be required to bind their bid for sixty (60) days. The contract for the project shall be awarded on a lump sum basis of the Base Bid plus such Alternates as the Owner in its sole discretion decides to award. Bidder's attention is directed to the requirements of Title 54, Chapter 11, of the Code of Virginia pertaining to registration of Contractors.

The forms “Compliance with Virginia Law for Transacting Business in Virginia” and “Direct Contact with

Students” found at the end of specification section 00 42 00 Bid Form shall be completed and included with the Bid submittal.

In accordance with Code of Virginia § 2.2-4343.1, the Owner does not discriminate against faith-based organizations, nor does it discriminate against a bidder or offeror because of race, religion, color, sex, national origin, age, disability, or any other basis prohibited by state law relating to discrimination in employment.

Frederick County School Board, a public body existing under Virginia Code § 22.1-28

END OF NOTICE OF INVITATION FOR BIDS

SUPPLEMENTARY INSTRUCTIONS TO BIDDERS 00 22 13-1

SECTION 00 22 13

SUPPLEMENTARY INSTRUCTIONS TO BIDDERS

SUPPLEMENTS:

The following supplements modify, delete from or add to parts of the Instructions to Bidders, AIA Document A701, 2018 Edition. Where any part of the Instructions to Bidders is modified or voided by these supplements, the unaltered provisions of that part shall remain in effect.

ARTICLE 2: BIDDER’S REPRESENTATION

2.1.7 ADD the following sentences:

2.1.7 Wherever in these specifications the words “or equal”, “or approved equal” or words of similar import are used, the burden of proof of equality shall be upon the Contractor. The Architect’s decision as to the equality of any product or material, based on function, appearance and other features of importance to the project, shall be final.

ARTICLE 3: BIDDING DOCUMENTS

3.1 Distribution

3.1.1 CHANGE this subparagraph to read as follows:

3.1.1 Bidders shall obtain complete Bidding Documents electronically from the web site as indicated in the Invitation for Bids.

3.2 Modification or Interpretation of Bidding Documents

3.2.2 CHANGE this Subparagraph to read as follows:

3.2.2 Bidders and Sub-bidders requiring clarification or interpretation of the

Bidding Documents shall make a written request which shall reach the Architect no later than Close of Business on the date indicated in the Invitation for Bids Written request shall be on a copy of the Pre-Bid Question Form bound at the end of this Section.

SUPPLEMENTARY INSTRUCTIONS TO BIDDERS 00 22 13-2

3.2.4 ADD the following new Subparagraph:

3.2.4 Should conflict occur in Contract Documents and the Bidder does not ask for and obtain a written decision, before submission of proposal, as to which method or material will be required, then it shall be deemed that the

Bidder has based his proposal on the more expensive way of doing the work.

3.3 Substitutions

3.3.2 .1 ADD the following sentence to the end of subparagraph 3.3.2.1

“Requests for substitutions must be submitted by a General Contractor participating in the bid process. Direct submittals from manufacturers will not be considered.”

3.4 Addenda

3.4.1 Change the subparagraph to read as follows:

3.4.1 Addenda will be posted to the Project Bidders download site as indicated in the Invitation for Bids. It is the Bidders responsibility to check back periodically to verify they have downloaded all Addenda and to so note the addendum numbers on their submitted Bid Form. In addition, Frederick County Public Schools will post Addendum to the FCPS website and eVA. However, the Project Bidders download site as noted in the Invitation for Bids is the Official site for noting the Addendum numbers to include on the Bid Form.

ARTICLE 4: BIDDING PROCEDURES

4.1 Preparation of Bids

4.1.9 ADD the following new Subparagraph:

4.1.9 Owner will receive through the Architect and consider comments or questions concerning specifications or other provisions in the Invitation to Bid prior to the time set for receipt of bids. The latest date for receipt by the Architect of Bidders’ questions to be answered prior to receipt of bids will be Close of Business on Monday, October 07, 2024.

4.1.10 ADD the following new Subparagraph:

4.1.10 Complete and submit forms “Compliance with Virginia Law for Transacting Business in Virginia” and “Direct Contact with Students” immediately following the Bid Form Specification Section 00 42 00 along with the Bid Form and Bid Bond.

SUPPLEMENTARY INSTRUCTIONS TO BIDDERS 00 22 13-3

4.2 Bid Surety

4.2.1 CHANGE the subparagraph to read as follows:

4.2.1 1 Each bid shall be accompanied by a bid security in an amount not less than five percent (5%) of the bid price which may be in the form of a certified check, cashier’s check or a surety bond.

4.3 Submission of Bids

4.3.1 CHANGE subparagraph to read as follows:

4.3.1 A Bidder shall submit its Bid to the Party indicated in the Instructions for Bidders.

4.3.2 ADD to the end of the subparagraph the following sentence:

Include Bid # IFB 25001 and the vendor’s name on the outside of the bid envelope.

4.4 Modification or Withdrawal of Bid

4.4.3 CHANGE subparagraph 4.4.3 to read as follows:

4.4.3 After the date and time designated for receipt of Bids, a Bidder who discovers that it made a clerical error in its Bid shall notify the Architect of such error in writing of his claim of right to withdraw his bid within two business days after the conclusion of the bid opening procedure and shall submit original work papers with such notice. Under these procedures, the mistake shall be proved only from the original work papers, documents and materials delivered as required herein. The work papers, documents and materials submitted by the bidder shall, at the bidder's request, be considered trade secrets or proprietary information subject to the conditions of subsection F of § 2.2-4342 of the Code of Virginia. If a Bid is withdrawn pursuant to this Section 4.4.3, the bid security will be attended to as follows. No forfeiture under a bid bond or surety shall exceed the lesser of (i) the difference between the bid for which the bond was written and the next low bid, or

(ii) the face amount of the bid bond.

4.4.4 ADD the following new Subparagraph:

4.4.4 Modifications to a Bid shall not be written on the Bid Cover. Bids received with a Bid Modification written on the Cover will not be considered and will be returned unopened.

SUPPLEMENTARY INSTRUCTIONS TO BIDDERS 00 22 13-4

ARTICLE 5: CONSIDERATION OF BIDS

5.3 Acceptance of Bid (Award)

5.3.3 ADD the following new Subparagraph:

5.3.3 Unless all bids are canceled or rejected, the Owner reserves the right granted by Section 2.2-4318 of the Code of Virginia to negotiate with the lowest responsive, responsible Bidder to obtain a contract price within the funds available to the Owner whenever such low bid exceeds the Owner’s available funds. For the purpose of determining when such negotiations may take place, the term “Available Funds” shall mean those funds which were budgeted by the Owner for this contract prior to the issuance of the written Advertisement for Bids. Negotiations with the low bidder may include both modifications of the bid price and the Scope of Work/Specifications to be performed. The Owner shall initiate such negotiations by written notice to the lowest responsive, responsible bidder that its bid exceeds the available funds and that the Owner wishes to negotiate a lower Contract Price.

The times, places and manner of negotiating shall be agreed to by the Owner and the lowest responsive, responsible bidder.

5.3.4 ADD the following new Subparagraph

5.3.4 The Project will be awarded on a lump sum basis of the Base Bid plus such Alternates as the Owner in its discretion decides to award in any order the Owner chooses.

ARTICLE 6: POST-BID INFORMATION

6.1 Contractor’s Qualifications Statement

6.1 CHANGE paragraph to read as follows:

6.1 Bidders to whom award of a Contract is under consideration shall submit to the Architect, upon request and within seven (7) consecutive calendar days of the bid opening, a properly executed AIA Document A305, Contractor’s Qualification Statement, unless such a Statement has been previously required and submitted for this Bid.

6.1.1 The second and third apparent low bidders shall provide the above information to the Architect within seven (7) consecutive calendar days of telephonic request to do so.

6.1.2 Architect’s review of such information will be made within ten (10) consecutive calendar days of receipt of information.

SUPPLEMENTARY INSTRUCTIONS TO BIDDERS 00 22 13-5

6.2 Owner’s Financial Capability

Delete Subparagraph 6.2.

ARTICLE 7: PERFORMANCE BOND AND PAYMENT BOND

7.1.4 CHANGE the subparagraph to read:

7.1.4 The successful Bidder shall furnish a Performance Bond and a Labor and Material Payment Bond each in the amount of 100% of the Contract Sum covering the faithful performance of the Contract and the Payment of all obligations arising thereunder with such sureties secured though the Bidder’s usual sources as may be agreeable to the parties. In addition, the successful Bidder will require from each of his subcontractors with a subcontract of $200,000.00 or more a Performance Bond and a Labor and Material Payment Bond each in the amount of 100% of their respective contract amounts. Written documentation of subcontractors’ Bonds will be required.

7.2. Time of Delivery and Form of Bonds

7.2.1 CHANGE the first sentence of sub subparagraph 7.2.1 to read:

The Bidder shall deliver the required bonds to the Owner not later than ten days following the date of execution of the Contract.

ARTICLE 8: ENUMERATION OF THE PROPOSED CONTRACT DOCUMENTS

8.1 CHANGE paragraph 8.1 and all subparagraphs to read:

8.1 Copies of the proposed Contract Documents including Contracts, Project Specifications and Drawings, have been made available to the Bidder on the download web site indicated in the Invitation for Bids.

SUPPLEMENTARY INSTRUCTIONS TO BIDDERS 00 22 13-6

ARTICLE 9: - ADD as follows:

ARTICLE 9: SUPPLEMENTARY INSTRUCTIONS

9.1 VIRGINIA CONTRACTOR’S REGISTRATION:

9.1.1 Bids with the bid guarantee shall be enclosed in a sealed envelope which shall be marked and addressed as indicated by the advertisement. If a contract is for seventy thousand dollars ($70,000) or more, or if the total value of all construction, removal, repair or improvements undertaken by the Bidder within any twelve month period is five hundred thousand dollars ($500,000) or more, the Bidder is required under Title 54.1, Chapter 11, Code of Virginia (1950), as amended, to show evidence of being licensed in Virginia as a “Class A Contractor”. If a contract is fifteen hundred dollars ($1,500) or more but less than seventy thousand dollars ($70,000), the bidder is required to show evidence of being licensed in Virginia as a “Class B Contractor”. The Bidder shall place on the outside of the envelope containing the bid and shall place in the bid over his signature whichever of the following notations is appropriate:

“Licensed Class A Virginia Contractor No. ____________.”

or “Licensed Class B Virginia Contractor No. ____________.”

If contract is less than $1,500, licensure is not required under Title 54.1, Chapter 11, Code of Virginia (1950), as amended.

9.2 BID PROPOSALS

9.2.1 Bid Proposals and all required accompanying submittals shall be made in duplicate.

9.2.2 Employment Discrimination by a Contractor is prohibited by Section 2.2- 4311 of the Code of Virginia. See Special Conditions, Section 01 30 00, for further information.

PRE-BID QUESTION FORM 00 22 14-1

PRE-BID QUESTION FORM

(Use separate Form for each question submitted. Questions only accepted from bidding General Contractors.)

Project: BASS-HOOVER ELEMENTARY SCHOOL – CHILLER REPLACEMENT

RRMM Comm. No. 21320-37

The following question concerns Drawing Sheet number _______________:

Continue question on rear.

The following question concerns Specification Section number ____________, page ________, Paragraph ________________________:

Continue question on rear.

All responses will be made by Addendum.

Question submitted by: ___________________________________

Name Organization

Date: ____________________

Email form to: Gene Whitesell Email: gwhitesell@rrmm.com

RRMM Architects Phone: (540) 278-2155

28 Church Avenue SW

Roanoke, Virginia 24011

PRE-BID QUESTION FORM 00 22 14-2

BID FORM 00 42 00-1

SECTION 00 42 00

BID FORM

BASS-HOOVER ELEMENTARY SCHOOL – CHILLER REPLACEMENT

IFB #25001

Submitted by:

Name of Firm: _____________________________________________

Contact Person: ____________________________________________

Contact Phone Number: _____________________________________

To:

Tiffany Chapman, VCA, PPA (NIGP) Purchasing Supervisor Frederick County Public Schools

Winchester, Virginia 22604

In compliance with your Invitation for Bids, the undersigned bidder has carefully examined the site of the proposed work and the plans and specifications and hereby proposes to furnish all labor, materials, operational equipment and services necessary for the construction of Bass-Hoover Elementary School – Chiller Replacement, IFB 25001, according to Contract Documents prepared by RRMM Architects, Architecture | Planning | Interiors, for the consideration of the following amounts:

BASE BID:

___________________________________________________DOLLARS ($______________).

(The BASE BID amount includes the OWNER’S CONTINGENCY as noted below.)

OWNER’S CONTINGENCY (Included in base bid price above):

Thirty five thousand and no/100 DOLLARS ($_35,000.00_).

(The amount for the preceding Owner’s Contingency specified above shall be included in the

BASE BID.)

BID FORM 00 42 00-2

ALTERNATE NO. 1: The replacement of existing CDP with 2 new CDP and piping complete to new by-pass valve and extend concrete housekeeping pad to support both pumps.

<Add><Deduct>_____________________________________DOLLARS ($______________).

ALTERNATE NO. 2: Installation of new cooling tower water side stream filter.

<Add><Deduct>_____________________________________DOLLARS ($______________).

The undersigned further proposes that additional or less work than required by the Contract Documents shall be computed at actual cost of labor and materials to the General Contractor, plus fifteen percent (15%) if performed by the General Contractor’s own forces and ten percent (10%) if performed by subcontractors for additional work and less zero percent (0%) for less work, to cover overhead, profit, bond, insurance and all incidental expenses. Subcontractors shall be limited to 20% to cover overhead, profit, bond, insurance and all incidental expenses.

The undersigned further agrees that this proposal may be held as binding for sixty (60) days after opening.

The Owner requires that the building be Substantially Complete with the Full Project no later than Friday, August 01, 2025. Project to be Fully Complete for beneficial occupancy of the Owner no later than Friday August 29, 2025.

Receipt of Addendum No.(s) _______________________________________ is hereby acknowledged.

The undersigned is registered as a (Class ‘A’)(Class ‘B’) Contractor under Title 54, Chapter 7, Code of Virginia 1950, as amended, Registration Number ______________________.

The undersigned is authorized to transact business in the Commonwealth of Virginia and holds Virginia State Corporation Commission I.D. No: _________________.

(if none, explain): _______________________________________________

Tax ID Number: ___________________.

BID FORM 00 42 00-3

Respectfully submitted, (Name of Firm) (Seal if Corporation)

(Street and Number)

(City, State, Zip Code)

By:______________________________________________

Title: ____________________________________________

Date: ______________________________

BID FORM 00 42 00-4

1415 Amherst Street www.frederickcountyschoolsva.net 540-662-3888

Compliance with Virginia Law for Transacting Business in Virginia.

The undersigned hereby agrees, if this Bid/Proposal is accepted by FCPS, for such services and/or items that the undersigned has met the requirements of the Virginia Code Section 2.2-4311.2

Please complete the following by checking the appropriate line that applies and providing the requested information:

A. _____ Bidder/offeror is a Virginia business entity organized and authorized to transact business in Virginia by the SCC and such bidder’s/offeror’s Identification Number issued to it by the SCC is_______________________. (The SCC number is NOT your federal ID number).

B. _____ Bidder/offer is an out-of-state (foreign) business entity that is authorized to transact business in Virginia by the SCC and such bidder’s/offeror’s Identification Number issued to it by the SCC is ________________________.

C. ______ Bidder/offeror does not have an Identification Number issued to it by the SCC and such bidder/offeror is not required to be authorized to transact business in Virginia by the SCC for the following reason(s):

Please attach additional sheets of paper if you need to explain why such bidder/offeror is not required to be authorized to transact business in Virginia.

Legal Name of Company (as listed on W-9)

Legal Name of Bidder

Date

Authorized Signature

Print or Type Name and Title djones Text Box Section 00 42 00 Attachment A djones Text Box

This Page intentionally left blank.

BID ATTACHMENT B 00 42 00.2

BID ATTACHMENT B – DIRECT CONTACT WITH STUDENTS

BID / PROPOSAL RESPONSE – ATTACHMENT B

Name of Bidder/ Offeror:

Pursuant to the § 22.1-296.1 of the Code of Virginia, prior to awarding a contract for the provision of services that require the contractor, his employees (or subcontractors) to have direct contact with students, the school board shall require the contractor and, when relevant, any employee who will have direct contact with students, to provide certification that (i) he has not been convicted of a felony or any offense involving the sexual molestation or physical or sexual abuse or rape of a child; and (ii) whether he has been convicted of a crime of moral turpitude.

Any person making a materially false statement regarding any such offense shall be guilty of a Class 1 misdemeanor and, upon conviction, the fact of such conviction shall be grounds for the revocation of the contract to provide such services and, when relevant, the revocation of any license required to provide such services.

For the purposes of this subsection, direct contact with students means being in the presence of students during regular school hours or during school-sponsored activities.

As part of this submission, I certify that the employees of, or subcontractors to, the above-mentioned contractor that will be providing services to the School Division under the resulting contract (i) will have not been convicted of a felony or any offense involving the sexual molestation or physical or sexual abuse or rape of a child; and/or (ii) whether has been convicted of a crime of moral turpitude.

Furthermore, I understand that the duty to certify is ongoing and extends to future employees and employees of subcontractors for the duration of the contract.

Signature of Authorized Representative

Printed Name of Authorized Representative

Printed Name of Vendor (if different than Representative)

Date

BID ATTACHMENT B 00 42 00.2

SUMMARY OF WORK 01 11 00-1

SECTION 01 11 00

SUMMARY OF WORK

PART 1: GENERAL

1.01 WORK UNDER THIS CONTRACT

A. The work generally consists of the replacement in kind of a 225 ton water-cooled chiller associated pumps and accessories and any Alternates the Owner decides to accept.

B. All work shown on drawings and/or called for in these specifications shall be performed under the General Contract, unless specifically noted to the contrary in the Contract

Documents.

C. The General Contractor shall be:

1. Responsible for the general management of the project.

2. Responsible for hiring all subcontractors.

3. The sole arbitrator of the division of work of all trades, including the patching, repairing, and repainting of existing surfaces that may be damaged by work under this contract. Repair to match surrounding surfaces.

D. The General Contractor shall coordinate the work of all trades. He shall coordinate all submittals and deliveries for his own work as well as for all subcontractors so as to avoid delays in the progress of the work. He is especially cautioned to examine the civil, structural, mechanical, plumbing, electrical and food service drawings as much of the information indicated therein is not repeated in the architectural documents.

E. The General Contractor shall coordinate construction operations included under various sections that depend on each other for proper installation, connection, and operation. Schedule construction operations in sequence required to obtain best results where installation of one part of work depends on installation of other components before or after its own installation. Coordinate installation of different components to assure maximum accessibility for required maintenance, service, and repair. Make proper provisions to accommodate items scheduled for later installation.

F. The General Contractor shall coordinate construction operations to assure that said operations are carried out with consideration given to conservation of energy, water, and materials.

SUMMARY OF WORK 01 11 00-2

G. The General Contractor shall require the installer of each major component to inspect both the substrate and conditions under which work will be performed. Do not permit work to proceed until unsatisfactory conditions have been corrected in an acceptable manner.

H. The General Contractor shall provide a copy of their daily report to the Architect and

Owner’s Representative every day.

1.02 WORK NOT INCLUDED IN THIS CONTRACT:

A. Removal of asbestos work.

B. Items noted “N.I.C.” on the drawings.

C. Movable furniture and room furnishings.

1.03 ALTERNATES:

A. Contractor shall state on Form of Proposal the amount by which the Base bid must be adjusted for making the changes described in the following Alternates, including all incidental omissions, additions and adjustments that may be attendant to such changes.

B. ALTERNATE NO. 1:

1. Replacement of existing CDP with 2 new CDP and piping complete to new by-pass valve and extend concrete housekeeping pad to support both pumps.

C. ALTERNATE NO. 2:

1. Installation of new cooling tower water side stream filter.

1.04 SCHEDULING AND OCCUPANCY:

A. The Owner must have occupancy and use of the facilities during demolition and construction.

1.05 OWNER’S USE OF EXISTING FACILITIES:

A. The building is required to be available for use by the Owner during business hours.

B. The Contractor shall coordinate work to cause the least disruption of the Owner’s normal activities. A schedule shall be prepared by the Contractor for approval before the work begins. Coordinate with applicable provisions of Section 01 30 00, Special

Conditions.

SUMMARY OF WORK 01 11 00-3

C. Cover or otherwise protect furniture, equipment, and interior finishes within existing building during cutting or other demolition work. Clean up dust and debris at completion of work each day.

D. Contractor shall install, at Owner’s direction, temporary walls of studs and polyethylene film to protect Owner’s operations from construction dust and noise.

Such partitions are to be removed and adjacent surfaces patched as required by the

Contractor when work is completed, and permanent separation walls and doors are in place.

E. Cutting and patching work and remodeling should be performed after the Owner’s working hours as far as is practical. The Owner shall be notified at least two (2) days in advance when the Contractor intends to begin work on occupied areas.

F. Should the contractor need to re-enter a work area to complete something after August

1, 2024, they must do so on off hours – nights, weekends, holidays.

1.06 TIME FOR CONSTRUCTION:

A. The Contractor is cautioned that time is of the essence and the Owner requires the Full

Project to be Substantially Complete no later than Friday, August 01, 2025. Project to be Fully Complete for beneficial occupancy of the Owner no later than Friday August

29, 2025.

SUMMARY OF WORK 01 11 00-4

ITEMS OF SPECIAL NOTE 01 15 00-1

SECTION 01 15 00

ITEMS OF SPECIAL NOTE

1.01 SUMMARY:

A. This Section is not exclusive but is intended to highlight areas of the Contract

Documents that may be unique in their requirements.

1.02 ITEMS:

A. Conflicts in the Contract Documents which are not clarified by request from a bidder during the bidding phase shall result in the most expensive solution. See Section 00 22

13, 3.2.4.

B. Failure to provide the required post-bid information and regularly updated project schedules and schedule of values shall result in non-approval of requests for payment.

C. Internet access from the Contractor’s office is a requirement of this Contract. See

Section 01 30 00, 1.01.

D. For submittals of all shop drawings, product data, samples, and other data, if all special submittal requirements as outlined in Section 01 33 00 are not met, these submittals will be returned to the Contractor unchecked and with no comments for resubmittal in accordance with all requirements.

E. No exceptions will be made for project closeout procedures as outlined in Section 01

70 00. Contractor shall prepare the first punch list as required prior to the Architect’s first closeout visit. All submittals shall be made in the proper order and at the proper time as outlined. The Contractor will be required to pay for additional Substantial

Completion and Full Completion trips to the site by the Architect as outlined.

F. The Contract Documents call for the Contractor to keep a record of all changes made to the project during construction. See Section 01 70 00, 2.01 A. These record documents are required to be kept on a set of hard copy drawings. The drawings are to be turned over to the Architect at Substantial Completion of the Project.

ITEMS OF SPECIAL NOTE 01 15 00-2

G. All inserts in masonry for anchoring equipment and other items to those walls shall be steel inserts of appropriate type and size epoxied into the wall with an approved epoxy acrylate structural adhesive unless otherwise noted. Lead and plastic expansion devices will not be permitted.

PART 2: PRODUCTS – Not Used

PART 3: EXECUTION – Not Used.

SPECIAL CONDITIONS 01 30 00-1

SECTION 01 30 00

SPECIAL CONDITIONS

1.01 TEMPORARY FACILITIES AND CONTROLS:

A. Field Office and Storage structures are not required.

B. Sanitary Facilities: Provide toilet facilities for workmen at locations approved by the Architect; comply with all sanitary regulations for installation, use and removal. Use of Owner’s facilities will not be permitted.

C. Utilities: GC to provide temporary connections and pay for all utility connections to field offices and storage structures as required. Owner will furnish water and electricity for construction purposes but Contractor will be responsible for making all connections to Owner’s utilities.

D. Temporary Partitions: Provide temporary dustproof partitions as required to protect occupied portions of the buildings from construction work. However, do not secure the temporary closures to the extent that they are impassable in case of emergency.

E. Illumination: Illumination and Power Distribution: Provide and pay for all temporary lights, wiring, power outlets, fuses, switches, circuit breakers, meters, poles, service drops and other electrical materials necessary for proper execution of the work.

Arrange distribution boxes so that individual trades will not need extension cords longer than 100 feet. Lighting shall be of an adequate level to perform all construction operations and for the Architect to perform inspections.

F. Heat and cooling: Conditioning of building must be maintained while business is open.

G. Internet Access: The General Contractor shall provide access to the Internet from the Contractor’s home office for which he is responsible.

H. Sign: Erect one (1) painted sign, size 8'-0" x 4'-0", carrying the title of the project, name of the Owner, name and address of the Architects and Engineers and the name and address of the General Contractor. Layout of sign is bound at the end of this section.

I. The General Contractor shall submit all Requests for Clarification and/or Information to the Architect at the Architect’s Newforma Project Center set up specifically for this project. A digital photography camera is a requirement of this service and is strongly recommended as an aid for communication. Project scheduling and other pertinent

SPECIAL CONDITIONS 01 30 00-2

information for the administration of the project will be posted to the Newforma Project Center by the Architect for the General Contractor. The Newforma Project Center, electronic mail, and postings of schedules and other pertinent project administrative functions shall become part of the official project record. The General Contractor shall be responsible for maintaining, for his own purposes, copies of all information he deems relevant to his project responsibilities. Systems, such as Procore Construction Management Software, may be integrated with or substituted for the above described system with permission of the Owner and Architect.

1.02 COORDINATION AND MINOR CHANGES:

A. Make minor adjustments in location of piping and equipment as may be necessary for structural or construction difficulties; no extras will be allowed for such minor changes.

B. The Contractor shall coordinate all phases of the work and shall report immediately any discrepancies, errors and omissions in the Contract Documents to the Architect.

The Contractor shall not proceed with any related work until written instructions have been issued by the Architect for any change required to achieve coordination.

C. All work shall be installed in cooperation with all subcontractors, sub-subcontractors and material suppliers. The Contractor shall investigate interrelated conditions in the work and shall make proper provisions to avoid interferences before beginning of fabrication or installation of materials. All changes to the work caused by the Contractor’s neglect of these requirements shall be made by him at his expense.

D. Anchors, sleeves, inserts and supports required or necessary for the work shall be fully coordinated and compatible with all related equipment and materials.

E. Locate all slots, chases, openings and recesses through floors, walls, ceilings and roofs required for proper installation of the work prior to construction.

F. The Contractor shall install the work to permit removal, without damage, of all parts of the work requiring periodic replacement or maintenance such as coils, heat exchanger bundles, boiler tubes, fan shafts and wheels, drawout circuit breakers, filters, belt guards, sheaves and drives, etc. The Contractor shall arrange materials and equipment to permit ready access to valves, cocks, traps, filters, other apparatus which requires periodic maintenance, operating, or adjustment to clear the opening of swinging and overhead doors and access panels. Work installed above ceilings shall not interfere with the easy removal of lay-in ceiling tile.

G. The Contractor shall make minor adjustments in locations of piping, diffusers, grilles, thermostats, switches, receptacles, outlet boxes, cabinets, wiring, panels and other items as may be necessary to avoid structural or construction conflicts, to maintain clearances or as directed by the Architect. Lines that require pitch or slope for proper operation shall have the right-of-way over other lines. All work shall be coordinated

SPECIAL CONDITIONS 01 30 00-3

with door swings, block coursing, tile arrangement and other similar features and the locations of all equipment shall be aligned with or centered on other items as may be applicable or directed. The Architect may direct minor changes in item location prior to installation of any related work. No changes in the Contract Amount will be allowed for such minor changes. Any changes caused to a subcontractor due to minor changes made by another subcontractor on the project shall be coordinated between them at no additional cost to the Owner.

H. The Contractor acknowledges that, even though Contract Documents may not be perfectly coordinated, his contract price includes all work reasonably inferable from any of the Contract Documents and he shall make all building components function in the manner intended. This may include such items as properly wiring all equipment requiring electricity to function even though the electrical drawings do not show a circuit to the equipment, coordinating the location of ductwork, piping, fixtures, etc., so as not to interfere with each other (so long as all components can physically fit within the designed space), etc.

I. Contractor is responsible for field check of quantity and type of existing equipment in the project shown or specified to be replaced by new. Contractor’s neglect of this requirement will not relieve him of furnishing all required new equipment at no additional cost to Owner.

1.03 DEMOLITION: CUTTING AND PATCHING:

A. The Contractor shall demolish and remove from the property all items shown on the drawings and/or scheduled elsewhere in these specifications to be removed. Coordinate with requirements of Section 02 41 16.

B. Cut existing work as shown on the drawings. Schedule and execute the work to keep other cutting at an absolute minimum. If cutting and patching, other than that shown on drawings, is required, provide written description of extent, show how it will be performed and indicate why it cannot be avoided.

C. Secure Architect’s approval for cutting which might affect the building structurally.

D. Cut existing construction using methods least likely to damage elements retained or adjoining construction. Protect existing construction during cutting and patching to prevent damage. Provide protection from adverse weather conditions for portions of the project that might be exposed during cutting and patching operations.

E. Do all patching of new rough construction and new finish work required for completion of the work. Patches shall match adjacent work in materials, quality and appearance.

Patching of surfaces must be done by the appropriate trade. (Plaster by plasterers, masonry by masons, etc.).

SPECIAL CONDITIONS 01 30 00-4

F. Whenever existing structure and/or finishes are cut or otherwise disturbed by new work or remodeling work, they shall be patched properly, and patches shall be finished to match existing work as noted on the drawings and as required. This work shall be done in accordance with applicable sections of the specifications. New materials required to match existing materials shall be equal to existing materials in design, appearance and quality and shall be subject to approval of the Architect. Submit samples if requested.

1.04 ASBESTOS:

A. No asbestos work of any nature is included in this Contract.

B. Due to the age of the building, asbestos may be encountered. If during the construction of this project, work involving asbestos is suspected, or encountered, the Owner or the Owner’s representative shall be notified immediately and the Owner with his own forces or by separate contract shall be responsible for complete investigation, removal, and disposition of the asbestos hazard in accordance with applicable laws and regulations.

C. If the Contractor claims that delay or additional cost is involved because of such action by the owner, he shall make such claim as provided elsewhere in the contract documents.

D. No incidental or permanent materials containing asbestos in any form shall be used in this project.

E. Upon substantial completion, the Contractor shall submit a statement certifying that no materials containing asbestos in any form have been used on the project. The Owner reserves the right to make his own, independent tests for asbestos after Substantial Completion. Any asbestos found shall be removed in accordance with Federal, State and Local regulations at no additional cost to the Owner.

1.05 LEAD BASED PAINT:

A. Due to the age of the building, Lead Based Paint and other lead containing products may be encountered during renovation/demolition activities. All contractors shall complete all renovation/demolition work in accordance with the requirements found in 29 CFR 1926.62 and state and local requirements. Submit documentation of compliance with this standard to the Owner prior to start-up of work, including an air monitoring plan, dust control measures, etc. All compliance sampling and other control measures for potential lead dust shall be addressed within the exposure control and monitoring plan prepared by the Contractor. All compliance sampling shall be performed by individuals working under the direction of the Contractor’s Competent Person. Following completion of work, submit all monitoring documentation to the Owner. The Owner may elect to do independent testing.

SPECIAL CONDITIONS 01 30 00-5

B. The OSHA “Lead Exposure in Construction Rule (29 CFR 1926.62)” gives no guidance on acceptable levels of lead in paint at which no exposure to airborne lead (above the action level) would be expected. Rather, OSHA defines airborne concentrations and references specific types of work practices and operations from which a lead hazard may be generated (reference 29 CFR 1926.62, section d).

Environmental and personnel monitoring should be conducted during any removal or demolition process (as appropriate) to determine actual personal exposure. This monitoring information can be used to determine the levels of personnel protection and environmental controls required for the work involving specific renovation/demolition processes on specific structures. Under OSHA requirements, the Contractor performing the work will be required to conduct this monitoring and follow all of the other requirements found in 29 CFR 1926.62. It is important to note that environmental controls will vary dependent upon the content of lead in paint, the process used to remove it, duration of work, and the amount of paint to be removed.

C. The Environmental Protection Agency (EPA) requirements for testing of lead waste generated from the work will also apply for disposal characterization. EPA regulations require that a generator of waste determine if that waste is hazardous by performing testing in accordance with the requirements of 40 CFR 261.11 or for wastes that may be RCRA hazardous (such as items with high lead content), the generator may assume that the waste is hazardous and comply with the hazardous waste regulation.

1.06 PCBS IN CONSTRUCTION MATERIAL:

A. Due to the age of the building, PCBs may be encountered during renovation/demolition activities. The school building has not been tested for PCBs in the caulking and other building materials. All Contractors shall complete all renovation/demolition work in accordance with the requirements found in 40 CFR 761, the Toxic Substances Control Act (15 U.S.C.2605), State and Local regulations covering exposure, removal and disposal of PCBs. The General Contractor is also responsible for all testing, containment, and clean-up in accordance with the above regulations.

1.07 SALVAGE MATERIALS:

A. All existing materials which have been removed by the Contractor and which are not designated in the Contract Documents to be reused or turned over to the Owner shall become the property of the Contractor and shall be removed from the site. Material designated for the Owner shall be stored in a suitable protected location on the site as directed.

SPECIAL CONDITIONS 01 30 00-6

1.08 SCHEDULES AND CONDITIONS OF WORK:

A. The Contractor shall schedule the work to suit the Owner’s requirements. Scheduling shall be approved by the Owner and Architect.

B. Within fifteen (15) calendar days following the signing of the Contract as indicated in the Supplementary Standard General Conditions of Contract for A201 (2017), Specification section 00 73 00, a construction progress schedule shall be submitted in the form of a horizontal Gantt chart type as indicated. The schedule shall be reviewed periodically and updated as required.

C. The existing building will be occupied by the Owner and in full operation during construction.

D. The Contractor shall be responsible for maintaining the following systems and services in full operation during construction:

1. All existing utility services including, but not necessarily limited to, water, gas, electrical, telephone, sanitary and storm sewers.

2. Mechanical and electrical systems.

3. Fire alarm system. If at any time the existing fire alarm system needs to be taken offline, a fulltime 24/7 fire watch shall be provided by the Contractor.

E. The Contractor shall…