IFB 25-07 On-Site Shredding and Recycling Services

The Superior Court of California, County of San Bernardino, is seeking on-site shredding and recycling services through Invitation for Bid (IFB) 25-07, with services required across twelve court locations throughout the county. The contractor must provide comprehensive document destruction and recycling services, including processing various materials such as paper, plastic and metal fasteners, video tapes, CDs, USB drives, hard drives, credit cards, and identification badges using industrial shredding equipment. Services will be performed at locations in Barstow, Big Bear, Fontana, Joshua Tree, San Bernardino, Needles, Rancho Cucamonga, and Victorville, with service frequencies ranging from bi-weekly to as-needed scheduling. All contractor personnel must undergo criminal background checks and Live Scan verification at the contractor's expense, and they must maintain strict confidentiality of processed materials. Key deliverables include providing Certificates of Destruction, weight-certified pickup receipts, and destruction certifications within ten working days. The solicitation timeline includes a bid deadline of November 21, 2025, at 3:00 P.M. Pacific Time, with a public bid opening on November 26, 2025, and an estimated Notice of Intent to Award on December 3, 2025.

The procurement includes a Disabled Veteran Business Enterprise (DVBE) incentive offering a 3% bid reduction, not to exceed $100,000, for bidders meeting specific DVBE requirements. Bidders must complete multiple mandatory certification forms, including Good Standing, Darfur Contracting Act, Unruh Civil Rights Act, and General Certifications, which address compliance with various California legal provisions. Potential bidders cannot appear on state tax delinquency lists, suspension lists, or debarment registries, and must comply with conflict of interest regulations. While no incumbent vendor is specified, the contract is structured as a firm fixed-price agreement with a potential three-year term from January 1, 2026, to December 31, 2029. The Court requires contractors to maintain Commercial General Liability insurance of at least $1 million per occurrence and comply with extensive safety, environmental, and legal standards. Bidders must submit comprehensive documentation including company history, key staff resumes, client references, and proposed methodologies, with contract values likely exceeding $250,000 given the multi-year, multi-location service requirements.