Exhibit_A_-_Statement_of_Work.docx

IFB 25-07 On-Site Shredding and Recycling Services

EXHIBIT A: STATEMENT OF WORK

1. GENERAL REQUIREMENTS

1.1. Provide on-site shredding services and recycling services for Court Districts within the County of San Bernardino. Services must meet the specific needs of each Court Location and must comply with all requirements of this Agreement.

1.2. Court Locations to be serviced may include the following locations and frequency:

1.2.1. Barstow Courthouse

235 East Mountain View Street Barstow, CA 92311 (Serviced every 2-4 weeks)

1.2.2. Big Bear Courthouse

477 Summit Boulevard.

Big Bear Lake, CA 92315 (Serviced when scheduled)

1.2.3. Fontana Courthouse

17780 Arrow Boulevard Fontana, CA 92335 (Serviced every 2 weeks)

1.2.4. Joshua Tree Courthouse

6527 White Feather Road Joshua Tree, CA 92252 (Serviced every 2-4 weeks)

1.2.5. Juvenile Delinquency Courthouse

900 East Gilbert Street, Building 35 San Bernardino, CA 92415 (Serviced every 2 weeks)

1.2.6. Juvenile Dependency Courthouse

860 East Gilbert Street San Bernardino, CA. 92415 (Serviced every 2 weeks)

1.2.7. Needles Courthouse

1111 Bailey Avenue Needles, CA 92363 (Serviced when scheduled)

1.2.8. Rancho Cucamonga Courthouse

8303 Haven Avenue Rancho Cucamonga, CA 91730 (Serviced every 2 weeks)

1.2.9. San Bernardino Justice Center

247 West Third Street San Bernardino, CA. 92415 (Serviced every 2 weeks)

1.2.10. San Bernardino Historic Courthouse

351 North Arrowhead Avenue San Bernardino, CA 92415 (Serviced every 2 weeks)

1.2.11. Court Records Center

790 South Gifford Avenue San Bernardino, CA 92415 (Serviced when scheduled)

1.2.12. Victorville Courthouse

14455 Civic Drive Victorville, CA 92392 (Serviced every 2-4 weeks)

1.3. The Court makes no guarantee of the minimum or maximum number of court locations to be serviced.

1.4. The Court reserves the right to add or subtract court locations, to meet the needs of the Court (“Change”).

1.4.1. Changes to service levels shall be achieved by a written letter or email from the Court’s Project Manager to the Contractor’s Project Manager.

2. CONTRACTOR RESPONSIBILITIES

2.1. Provide labor, containers, and equipment sufficient to meet the need of each Court Location.

2.1.1. Container quantity and size will be specified by the Department utilizing the service(s).

2.2. Possess and maintain all appropriate industry-specific certifications, permits and licenses and renewals necessary in the performance of services required under this Agreement, including operation of vehicles. Contractor will provide copies of these documents upon request.

2.3. Ensure that materials are destroyed properly and/or recycled as required in accordance with applicable safety and environmental standards, and in full compliance with all applicable Federal, State, and local laws.

2.4. Provide Receipt of Pickup to Court Location’s Department Manager or designee at time of container pickup(s) including a copy of the weight certification. Provide a certification/affidavit of document/recording/material destruction with an itemized summary of pickup(s) within ten (10) working days.

2.5. Documents for destruction services may be regularly scheduled pickups or upon request by individual Court Locations. Services will include destruction of witnessed and non-witnessed materials as described in 1.8 above. Ensure that all requested services are completed within the hours of operation agreed upon with the Court Location’s Department Manager or designee.

2.6. Maintain the confidentiality of all material processed. Coordinate with Court Departments which require maximum confidentiality and allow their personnel to witness all destruction of materials. Confidential documents are to be destroyed by crosscut shredding and then pulverized to meet document destruction standards established by California Code, Government Code - GOV § 6815.

2.7. Provide the following types of containers:

2.7.1. Non-secure barrels for non-confidential whole documents.

2.7.2. Lockable, on wheels, security consoles dedicated exclusively for the collection of confidential material to be shredded/destroyed.

2.7.3. Lockable security consoles without wheels, dedicated exclusively for the collection of confidential materials to be shredded/destroyed.

2.7.4. Security consoles and/or barrels will be provided to all requesting Groups or Departments within the Court.

2.8. Containers remain property of the Contractor and must be maintained by Contractor. Contractor must also provide for the exchange of filled containers. All security consoles must be locked at all times to ensure security during pickup, exchange, and transport. Security consoles must only be unlocked at Contractor’s mobile enclosed shredder when material is to be shredded/destroyed.

2.9. Provide a minimum of ten (10) keys for each Court Location.

2.10. Have industrial shredding equipment capable of shredding the following items on-site:

2.10.1. Paper;

2.10.2. Plastic clips metal clips, keys, staples and other metal fasteners;

2.10.3. Video tapes, CD’s, USB drives, and flash memory cards;

2.10.4. File folders and/or pockets;

2.10.5. Hard drives, cameras, tablets;

2.10.6. Credit cards & plastic ID badges; and

2.10.7. Metal and Plastic Stamps

2.11. Be responsible for all residue and/or waste materials generated after shredding/destruction. Ensure the site is left clean and orderly.

2.12. Be responsible for any damage to the premises of any site resulting from the placement or removal of containers. Repair and restore any damaged area to its original condition.

2.13. Service a predetermined route within the Court.

2.14. At no time, recycle or sell sensitive shredded materials as a whole or in pieces. Non-sensitive shredded materials may be recycled only through approved secure channels in compliance with applicable laws and regulations.

2.15. Upon request, provide Certificate of Destruction (COD), which must include the following information:

2.15.1. Date and time of destruction;

2.15.2. Location of destruction;

2.15.3. Method of destruction;

2.15.4. Description of the disposed records (to be provided by the Department and attached);

2.15.5. Inclusive dates covered (to be provided by the Department and attached);

2.15.6. A statement which indicates that the records were destroyed in the normal course of business; and,

2.15.7. Signatures of the individuals supervising and witnessing the destruction.

2.16. Prior to the start of Work, Contractor’s staff must undergo the Court’s criminal background check, which includes a Live Scan, performed, reviewed, and approved by the Court, at Contractor’s expense. Contractor will not assign any person who fails the Court’s background check or who has any felony conviction to perform Work under this Agreement. Further, the Court may request additional testing and/or background screening after assignment upon reasonable cause and notice to Contractor. At its sole discretion, the Court may allow Contractor to conduct its own background checks and/or drug tests if the Court is satisfied that Contractor’s methods are equal to or superior to the Court’s own methods.

3. COURT RESPONSIBILITIES

3.1. Court will provide access to all Court Locations and escort into secured areas.

End of Exhibit A Exhibit A: Statement of Work // Page 4 of 4