IFB #24-0115 Refrigeration Maintenance and Repair Services _Sacramento, CA

The California Department of Food and Agriculture (CDFA) has issued Invitation for Bid #24-0115 for Refrigeration Maintenance and Repair Services, targeting controlled temperature biological chambers at the Integrated Pest Control Branch located in Sacramento. The procurement covers emergency repair and maintenance services for a specialized set of 25 scientific equipment units, including 13 Percival units and various refrigerators used for insect rearing and quarantine operations. Contractors must possess a C-38 Refrigeration Contractor license and demonstrate previous experience with heating and cooling systems. The services require same-day phone support, 24-hour repair response, and emergency after-hours/holiday service capabilities. Key procurement dates include bid release on December 12, 2024, written questions due by December 19, 2024, answers posted by December 26, 2024, and final bids due January 2, 2025 at 2:00 PM PT. Evaluation will focus on selecting the lowest responsive and responsible bidder, with a clear emphasis on technical capability and compliance with specified service requirements.

The solicitation does not mandate specific set-aside requirements, though a Disabled Veteran Business Enterprise (DVBE) incentive program offers 3-5% bid preferences. The contract will be awarded for an initial one-year term from January 15, 2025, through January 14, 2026, with two optional one-year renewal periods potentially extending the contract through January 14, 2028. Contractors must maintain comprehensive insurance coverage, including commercial general liability, automobile liability, and workers' compensation. The maximum contract value is strictly limited to $10,000 per year, with a total potential contract value of $30,000 if all renewal options are exercised. Payment terms require monthly invoices submitted within 30 days of service completion, and bidders must provide complete pricing for routine maintenance and as-needed repairs, with zero-dollar entries interpreted as no-cost services to the state. Successful bidders will be responsible for all comprehensive costs, including labor, equipment, parts, materials, tools, licenses, permits, supervision, inspection, insurance, transportation, and related expenses.