IFB #2026-06 Bradford Retaining Wall

This Invitation for Bid (IFB) #2026-06 Bradford Retaining Wall is issued by Rappahannock Rapidan Community Services Board, dba Encompass Community Supports, for construction services in Culpeper, Virginia, within Craig County jurisdiction. The procurement seeks a single contractor to construct a segmental block retaining wall approximately 85 feet long with a maximum height of 7 feet 6 inches, including installation of a guard rail and black chain link fence to replace an existing failed wall and fence structure at 15361 Bradford Road. The scope encompasses removal of the failed segmental block wall and old buried timber wall, installation of a new Anchor Diamond Pro straight-face segmental block retaining wall with geosynthetic reinforcement and drainage infrastructure, installation of 4-foot black aluminum fencing with 6-foot on-center post spacing, and completion of grading, seeding, and mulching activities. Bidders must hold a valid Virginia Class A Contractor license and demonstrate previous satisfactory experience constructing at least three comparable projects, submit a completed Contractor Data Sheet with references, and conduct a mandatory pre-bid site visit between March 16 and March 30, 2026, from 10:00 a.m. to 2:00 p.m., with submission of completed Attachment A Site Visit Certification as a responsiveness requirement. All written questions must be submitted by Thursday, April 2, 2026, at 10:00 a.m. to the Project Engineer, and sealed bids must be received by 2:00 p.m. local time on April 20, 2026, at which time bids will be opened publicly and read aloud in Conference Room B. The contract will be awarded on a lump sum, fixed-price basis to the lowest responsive and responsible bidder and will be governed by AIA Document A104-2017 with modifications addressing bonds, retainage, and insurance requirements.

The solicitation encourages participation by disadvantaged minority businesses, small businesses, and women-owned businesses through subcontracting opportunities, though no specific set-asides or restrictions limiting competition to these designated categories are identified in the documents. Bidders must submit a bid bond or certified check equal to 5 percent of the bid amount and, upon award, furnish Performance and Payment Bonds each equal to 100 percent of the contract price; all surety companies must be approved by the Virginia State Corporation Commission. Mandatory insurance requirements include Workers' Compensation with statutory limits, Commercial General Liability with $1,000,000 each occurrence and $2,000,000 general aggregate limits, and Automobile Liability with $1,000,000 combined single limit, with Rappahannock Rapidan Community Services named as an additional insured on auto and general liability policies. The contract specifies a 5 percent retainage to be released in accordance with AIA Document A104-2017 terms and includes a one-year guarantee period for all work from the date of final written acceptance. No incumbent contractor or contract values are specified in the procurement documents; however, bidders should note that the Owner reserves the right to reject any and all bids, waive informalities, negotiate with the lowest responsive bidder, and modify the Scope of Work during negotiations to obtain a contract price within available funds.