IFB# 161286 Delivered Aggregate - MsVille

The Virginia Department of Transportation (VDOT) is soliciting electronic bids under IFB #161286 to furnish, deliver, and stockpile various aggregates on an as-needed basis to Area Headquarters in Carroll, Henry, and Patrick counties within the Martinsville Residency of VDOT's Salem District. Questions are due October 28, 2026, and bids are due November 2, 2026. Each bid must include a Small Business Subcontracting Plan to be responsive, and materials must come from a VDOT pre-approved plant or quarry listed on Approved List #5.

Bidders certified as micro or small businesses by the Virginia Department of Small Business and Supplier Diversity (DSBSD) complete only Section A of the plan. All other bidders must identify portions of the contract to subcontract to DSBSD-certified small businesses. The Commonwealth's goal is to make 42 percent of its purchases from small businesses. Proposed participation percentages become requirements in the subsequent contract, and failure to obtain them may result in breach of contract. Bidders must also identify their quarry source and complete the State Corporation Commission registration form, as omission of the latter may result in bid rejection.

The scope covers furnishing, delivering, and stockpiling aggregate types as needed, with firm unit prices per long ton that include transport and delivery. Line Item 50, Stone Riprap Class A1, is stockpiled at the Horsepasture Area Headquarters in Ridgeway, Virginia. Deliveries must be completed within five business days of notification, with at least 24 hours' advance notice, Monday through Friday from 7:00 a.m. to 3:00 p.m., excluding federal and state holidays. The contractor off-loads into neat stockpiles and obtains signed delivery tickets. Estimated quantities reflect past and proposed usage and do not guarantee volume. VDOT may add, eliminate, or modify quantities at its sole discretion, and bidders waive claims for such changes.

No contract value is stated. The contract runs one year from award with no renewal options. Awards are made line by line to the lowest responsive and responsible bidder. Payment is due within 30 days of a valid invoice under the Virginia Prompt Payment Act.

No pre-bid conference will be held. Written questions go to Contract Officer Patty Harvey by 5:00 p.m. on October 28, 2026. Addendum 1 extended the bid deadline from October 30 to 10:00 a.m. on November 2, 2026. The public bid opening is virtual at 10:00 a.m. on November 4, 2026. Bidders must acknowledge all addenda before the bid due time, or the bid may be declared non-responsive.