IDOC SHE/lease of industrial air cooled chiller/MM

The Illinois Department of Corrections (IDOC) is issuing a Request for Quote (RFQ) for the lease of one 60-ton industrial air-cooled chiller unit with associated equipment and services at Sheridan Correctional Center in Sheridan, Illinois. The procurement includes delivery, installation, disconnection, and removal of the chiller, along with necessary cables, ductwork, and a transformer if required for electrical conversion. The vendor must provide 25 feet of supply and return 4-inch flanged 8-bolt connection lines to connect to existing piping within the Healthcare Unit, with the rental term spanning four months from June 1, 2026 through September 30, 2026. Required qualifications include proof of necessary licenses for refrigeration equipment removal and replacement, maintenance of general commercial liability insurance of $1,000,000 per occurrence and auto liability insurance of $1,000,000 per occurrence, and compliance with worker's compensation insurance requirements. All vendor employees performing on-site work must pass security background checks with names, dates of birth, and social security numbers submitted within five working days of contract award. Work must be performed Monday through Friday between 8:00 a.m. and 3:00 p.m. with minimal interference to facility operations. Bids must be submitted by April 1, 2026 at 11:00 a.m. to Melinda Matson at Sheridan Correctional Center, with vendor bids remaining firm for 120 days from opening. The State will award the contract to the responsive and responsible vendor submitting the lowest price, with all pricing on an F.O.B. destination basis including transportation and handling costs borne by the vendor.

This procurement is designated as a small purchase with a small business set-aside, restricting eligibility to small business enterprises. The facility will provide basic infrastructure support including access to skid steer or forklift equipment for handling, while IDOC's in-house electricians and stationary firemen will collaborate with the selected vendor on electrical connections and water line hookups. The system operates as a water-only configuration with no glycol, connecting at existing 4-inch 8-bolt flanged connection points located within the secure facility. Vendor responsibilities include managing equipment delivery and unloading if the chiller size exceeds the facility's handling capacity, complying with prevailing wage requirements if applicable, and obtaining an Illinois tax exemption number. Vendors must also adhere to all security protocols established by the correctional facility. The specific maximum contract value or budget range for this procurement has not been disclosed in the available documentation, as the State indicated it will enter the maximum amount prior to contract execution.