IDOC - Mobile X-Ray Mail Scanner with Contraband Detection

The Illinois Department of Corrections (IDOC) is seeking to procure a multi-year contract for 28 mobile X-ray mail scanners with advanced contraband detection capabilities. The procurement involves the purchase, delivery, installation, training, and ongoing maintenance of cabinet-style X-ray scanners designed to inspect incoming mail and packages at correctional facilities statewide. These scanners must meet rigorous technical specifications, including the ability to detect blades, needles, drugs, and electronic components, with a minimum throughput of 1,000 letters/flats per hour and 200 parcels per hour. The initial contract term is five years, with the potential to renew for up to five additional one-year terms, not exceeding a total of ten years. The vendor will be responsible for onsite delivery, installation, operator training at two locations, and comprehensive maintenance, including yearly preventative maintenance and software updates. The solicitation number is 26-426DOC-CENTO-B-49163, with electronic bid submissions required through the BidBuy platform. The bid opening date is October 23, 2025, and all submitted bids must remain firm for 90 days from the opening date.

The procurement is not a small business set-aside and includes a 3% Business Enterprise Program (BEP) goal for minorities, women, and persons with disabilities. Vendors must submit a Utilization Plan demonstrating how they will meet these participation goals, either through direct self-performance by a certified vendor or by subcontracting with certified diverse businesses. While no specific pricing details are provided, the contract indicates that total payments for the initial term will be determined prior to contract execution. The state will evaluate bids based on responsibility, responsiveness, and price, with the intent to award to the lowest priced responsive and responsible bidder. Vendors must provide certificates of insurance, comply with state regulations, and meet specific technical and operational requirements. Additional incentives include potential tax credits for vendors who hire qualified veterans and certain ex-offenders. The procurement may be partially or totally funded with federal funds, with the specific funding percentage to be disclosed upon award. Vendors must also complete mandatory vendor disclosure forms, including detailed information about business ownership, potential conflicts of interest, and compliance with state procurement regulations.