IDOC men white sheeting JRA

The Illinois Department of Corrections (IDOC), specifically Menard Correctional Center, is soliciting bids through Invitation for Bid (IFB) solicitation number 26-426DOC-MENAR-B-50733 for the procurement of 160,000 yards of white sheeting material to be used in manufacturing sheets and pillowcases for the Illinois Department of Corrections during Fiscal Year 26. The required material specifications are highly detailed and include 66-inch-wide rolls with 2" to 2-1/2" core, 3.5 oz. per square yard weight, 50/50 poly/cotton blend composition, 250-yard lengths per roll, individually wrapped with labeled ends, and color-matched to White Pantone #11-4800 TPX or agency-approved equivalent. All deliveries must be completed by September 30, 2026, and must occur Monday through Friday between 8:00 a.m. and 1:30 p.m. to the facility's warehouse dock or knit shop dock; vendors must contact Menard Correctional Center Warehouse at 618-826-5071 ext. 3149 at least 48 hours prior to delivery. The successful bidder must provide one yard sample of the fabric for approval prior to bid award, pricing must be quoted on a firm, fixed-price F.O.B. Destination basis with all transportation and handling costs included, and shipping overage must not exceed +/-1%. Vendors must maintain General Commercial Liability insurance of $1,000,000 per occurrence and $2,000,000 annual aggregate, Auto Liability insurance of $1,000,000 per occurrence, and Worker's Compensation Insurance as required by law, with the State named as an additional insured. The contract term runs from the last dated signature of both parties through September 30, 2026, with a maximum total contract term not to exceed ten years including any renewal terms or extensions. The bid due date is February 4, 2026, and vendors must submit completed Vendor Disclosure forms (either the standard Forms A or the IPG Active Registered Vendor Disclosure Forms B, depending on their registration status) along with their bids to avoid disqualification.

No specific set-asides exist for small business, minority-owned business, women-owned business, persons with disabilities-owned business, or veteran-owned small business designations for this procurement, meaning all eligible vendors may compete. Subcontractors are permitted with prior written approval; those with annual contract values exceeding $100,000 must complete Illinois Standard Certifications and Financial Disclosures and Conflicts of Interest forms. The contract is subject to the availability of funds appropriated by the Illinois General Assembly or provided through federal sources, and all certifications constitute continuing obligations throughout the contract term, with false statements subject to liability under the Illinois False Claims Act and potential sanctions including contract voidance, debarment, suspension, civil fines, and criminal penalties. The contract document does not identify an incumbent vendor or current contractor, indicating this may be a new procurement or renewal from a previous contract period. While no specific award value or budget range is provided in the available documentation, the contract is structured on a firm, fixed-price basis for 160,000 yards of material with a maximum contract term of ten years, suggesting the potential for substantial long-term value should renewal options be exercised.