Offer to the State of Illinois~8.pdf
PDF 1 MB Posted
- Attached to
- IDOC MEN WHITE SHEETING JRA
- Solicitation number
- 26-426DOC-MENAR-B-50733
- Issued by
- Madison County, Illinois
About this file
This is an Invitation for Bid (IFB) offer submission form for the Illinois Department of Corrections (IDOC), Menard Correctional Center, for the procurement of white sheeting material. The solicitation (IFB number 26-426DOC-MENAR-B-50733) requests 160,000 yards of white sheeting to be used in manufacturing sheets and pillowcases for the department. The material specifications require 66-inch-wide rolls with 2" to 2-1/2" core, 3.5 oz. per square yard weight, 50/50 poly/cotton blend composition, 250-yard lengths per roll, individually wrapped with labeled ends, and color-matched to White Pantone #11-4800 TPX or agency-approved equivalent. All deliveries must be completed by September 30, 2026, Monday through Friday between 8:00 a.m. and 1:30 p.m. at the facility's warehouse dock or knit shop dock, with vendors required to contact Menard Correctional Center Warehouse at 618-826-5071 ext. 3149 at least 48 hours prior to delivery. The bid due date is February 4, 2026. The contract term extends from the last dated signature through September 30, 2026, with a maximum total contract term not to exceed ten years including any renewal terms or extensions.
Pricing must be quoted on a firm, fixed-price F.O.B. Destination basis with all transportation and handling costs included, and shipping overage must not exceed +/-1%. Successful bidders must provide one yard sample of the fabric for approval prior to bid award and maintain General Commercial Liability insurance of $1,000,000 per occurrence and $2,000,000 annual aggregate, Auto Liability insurance of $1,000,000 per occurrence, and Worker's Compensation Insurance as required by law, with the State named as an additional insured. No specific set-asides exist for small business, minority-owned business, women-owned business, persons with disabilities-owned business, or veteran-owned small business designations. Vendors must submit completed Vendor Disclosure forms and comply with all standard terms and conditions, which are available on the Central Procurement Office website. The contract is subject to the availability of funds appropriated by the Illinois General Assembly or provided through federal sources, and bidders may claim preferences under the Illinois Procurement Code if applicable by providing supporting documentation.
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Other files
| File | Type | Posted |
|---|---|---|
| IFB Instructions and Requirements - B50733 White Sheeting~1.docx | DOCX document | |
| IFB Contract - B50733 White Sheeting~1.docx | DOCX document | |
| Vendor Disclosure Formerly Forms A~4.docx | DOCX document | |
| 9982 renewal notice of award_Signed.pdf | ||
| IPG Active Registered Vendor Disclosure Formley Forms B~1.docx | DOCX document | |
| Response to Vendor Questions - B50733 White Sheeting.docx | DOCX document |
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Invitation for Bid - Offer to the State of Illinois Invitation for Bid - Offer to the State of Illinois v.25.3 Page of 6.5.0.20211215.13 As a final check, Bidder should refer to solicitation document section A.1 Required Documents to complete and submit.
Bidder understands that failure to meet all requirements is cause for disqualification.
B. PREFERENCES
The Illinois Procurement Code provides various preferences to promote business opportunities in Illinois. Does Bidder make any claims for preferences? If so, please mark the applicable preference(s) and include a listing of the items that qualify for the preference at the end of this Section and a description of why the preference applies. Agency reserves the right to determine whether the preference indicated applies to Bidder.
To claim the Illinois Business Preference, vendor must complete and include the provided affidavit.
To claim the Domestic Product Preference, vendor must enter "Domestic Product" in the Alternate Description field of each line item (product) for which you claim the preference.
Items that Qualify and Explanation:
C. EXCEPTION TO CONTRACT TERMS AND CONDITIONS
Standard Terms and Conditions will become a part of any resulting contract. To view the Standard Terms and Conditions, please go to https://cpo-general.illinois.gov/solicitation-and-contract-templates.html.
A Bidder that takes exception to one or several terms and conditions must submit a redline version of the Standard Terms and Conditions with their offer. The State may accept or reject any exception.
The undersigned authorized representative of the identified Bidder hereby submits this Bid to perform in full compliance with the subject solicitation. By completing and signing this form, the Bidder makes a Bid to the State of Illinois that the State may accept.
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