Response to Vendor Questions - B50733 White Sheeting.docx

This is an Amendment #1 Response to Vendor Questions document issued by the Illinois Department of Corrections (IDOC) for Menard Correctional Center regarding Invitation for Bid solicitation number 26-426DOC-MENAR-B-50733 for white sheeting procurement. The solicitation seeks 160,000 yards of white sheeting material for manufacturing sheets and pillowcases, with specifications requiring plain weave, finished tuck construction with no fringe in economy grade, 66-inch-wide rolls with 2" to 2-1/2" core, 250-yard lengths, 3.5 oz. per square yard weight, and T180 thread count. Material must be a 50/50 poly/cotton blend in White Pantone #11-4800 TPX or agency-approved equivalent, individually wrapped with labeled ends. All deliveries must be completed by September 30, 2026, with delivery occurring Monday through Friday between 8:00 a.m. and 1:30 p.m. to the facility's warehouse or knit shop dock; vendors must provide 48 hours' notice prior to delivery. The bid due date is February 4, 2026, and the contract term extends from the last dated signature through September 30, 2026, with a maximum total contract term not to exceed ten years including renewal options.

Pricing must be quoted on a firm, fixed-price F.O.B. Destination basis with all transportation and handling costs included by the vendor, and shipping overage must not exceed +/-1%. Vendors must submit one yard sample for approval prior to bid award and are not required to provide material lab tests. Vendors must maintain General Commercial Liability insurance of $1,000,000 per occurrence and $2,000,000 annual aggregate, Auto Liability insurance of $1,000,000 per occurrence, and Worker's Compensation Insurance as required by law, with the State named as an additional insured. No specific set-asides exist for small business, minority-owned business, women-owned business, persons with disabilities-owned business, or veteran-owned small business designations, allowing all eligible vendors to compete. The contract document does not identify an incumbent vendor, and subcontractors are permitted with prior written approval, with those having annual contract values exceeding $100,000 required to complete Illinois Standard Certifications and Financial Disclosures and Conflicts of Interest forms.