IDOC-Hill CC-Digital Duplicator -(MDS)

The Illinois Department of Corrections (IDOC), specifically the Hill Correctional Center located in Galesburg, Lawrence County, is seeking a procurement for a high-speed digital duplicator machine through a Request for Quote (RFQ). The solicitation requires a new digital duplicator capable of printing 120-150 copies per minute at 600 dpi, with the ability to handle paper sizes up to legal (8.5" x 14"), and must include a top document feeder and heavy load paper feeder with 1,000+ sheet capacity. The procurement is for the machine itself, along with comprehensive five-year repair and maintenance services, initial supplies (including ink, cylinder drum, and master rolls), and staff training. The RFQ specifies an 8-hour response time for routine repairs during normal business hours (Monday-Friday, 7:00 am to 4:00 pm), with parts and materials to be provided at the vendor's cost. The bid is due on December 19, 2024, at 10:00 a.m., with a contract term extending through June 30, 2025, and delivery to be made FOB Destination to the Hill Correctional Center.

There are no specific small business or minority-owned business set-asides noted for this procurement. The contract will be subject to the State of Illinois Standard Terms and Conditions, which include requirements for insurance coverage, including $1,000,000 per occurrence and $2,000,000 annual aggregate for general commercial liability, $1,000,000 for auto liability, and worker's compensation coverage as mandated by law. While a precise budget range is not explicitly stated, the solicitation indicates the contract price is estimated and the total maximum payment amount will be determined prior to contract execution. The procurement requires the selected vendor to meet prevailing wage requirements and provide a minimum one-year warranty on the equipment. The digital duplicator must be equal to or better than the SD375 model, suggesting a specific performance standard that vendors must meet or exceed in their proposal.