IDOC-Hill CC-Digital Duplicator -(MDS)

The Illinois Department of Corrections (IDOC) at Hill Correctional Center is seeking bids for a high-speed digital duplicator machine through a Request for Quote (RFQ) issued for Kendall County. The procurement requires a digital duplicator capable of printing 120-150 copies per minute at 600 dpi resolution, with the ability to handle paper sizes up to legal (8.5" x 14") and a heavy-load paper feeder of at least 1000 sheets. The contract includes not only the equipment procurement but also a comprehensive five-year repair and maintenance agreement, with initial delivery, installation, and staff training. Bids must be submitted by December 3, 2024, at 10:00 a.m., with the potential contract duration extending up to ten years. The evaluation criteria will focus on the lowest responsive and responsible vendor proposal, with the contract award contingent upon the availability of appropriated funds. IDOC will require the successful bidder to provide pricing for both the digital duplicator machine and associated consumables like ink and master roles.

No specific set-aside designations or restrictions for disadvantaged enterprises were identified in the documentation. The procurement does not explicitly outline preferences for minority-owned, women-owned, or veteran-owned businesses. While the exact budget range is not specified, the contract appears to be a standard state procurement without predetermined pricing constraints. The current document does not reference an incumbent vendor or outline specific integration requirements with existing technological infrastructure. Potential vendors should note that the contract terms include standard State of Illinois provisions such as compliance with applicable laws, maintenance of financial records for 3-5 years, and potential requirements for insurance coverage and indemnification. Bidders will need to carefully review the standard terms and conditions document, which suggests potential federal funding involvement and outlines comprehensive contractual expectations for vendors participating in this state procurement opportunity.