IDOC-Hill CC-Digital Duplicator -(MDS)

The Illinois Department of Corrections (IDOC) at Hill Correctional Center in Kendall County is seeking a competitive bid for a high-speed digital duplicator machine, with solicitation number 6736883c6f60601474076472. The procurement encompasses the acquisition of a digital duplicator capable of producing 120-150 copies per minute, with 600 dpi scanning and printing capabilities, and a paper feeder capacity of 1,000 sheets or more. The bid requires comprehensive pricing that includes the machine, ink, master roles, and a five-year repair and maintenance contract. Vendors must provide complete delivery, installation, and training services, alongside a minimum one-year warranty. The solicitation requires formal bid submission by November 14, 2024, at 11:00 a.m., with the bidding vendor's quote remaining firm for 120 days from the bid opening. Key evaluation criteria will likely include machine specifications, total cost of ownership, service contract terms, and compliance with technical requirements outlined in the Request for Quote (RFQ) document.

The contract does not specify explicit set-aside designations for disadvantaged or minority-owned enterprises. Vendors must comply with prevailing wage requirements and maintain comprehensive insurance coverage, including general commercial liability, auto liability, and workers' compensation. Subcontracting is permissible with prior written approval, and vendors must maintain detailed records subject to state audits. While a specific budget range is not disclosed, the contract is contingent on available funding, and the State of Illinois reserves the right to terminate the agreement for convenience or lack of appropriation. The initial contract term is five years, with no option to exceed ten years total. The state is not obligated to award a contract and maintains significant discretion in the procurement process. Potential bidders should carefully review the standard terms and conditions document, which outlines comprehensive contractual requirements and expectations for government contractors.