IDOC - Freezer Roof Replacement and Cooler Upgrade

The Illinois Department of Corrections (IDOC) is seeking a qualified vendor to perform a one-time repair and upgrade project at the Centralia Correctional Center located in Centralia, Illinois. The procurement specifically requires replacing the roof and ceiling of Freezer 67, including insulation, joints, seals, connectors, and sheet metal components, and upgrading the HVAC unit in an industrial walk-in cooler. Key deliverables include replacing an existing Emerson Climate Technologies Compressor Unit (Model #3RAA-031E-TAD-800) and two McQuay-Perfex coil assemblies with water-cooled compatible equipment, complete removal and disposal of old units, and necessary wall penetrations. A mandatory pre-bid conference and site visit is scheduled for October 22, 2025 at 10:00 a.m., with bidder registration required by October 21, 2025 at 11:00 a.m. via email. Bid submissions are due no later than October 31, 2025 at 10:00 a.m., with quotes remaining firm for 120 days from opening. The contract will be awarded to the responsive and responsible vendor submitting the lowest price, with a project completion deadline of June 30, 2026.

The procurement does not identify specific set-aside designations for small, minority, women-owned, or veteran-owned businesses. Vendors must comply with prevailing wage requirements under the Illinois Prevailing Wage Act and pass security background checks and drug testing. All work must be performed between 7:30 a.m. and 3:00 p.m., Monday through Friday, adhering to facility security protocols. Contractors are required to maintain General Commercial Liability insurance of $1,000,000 per occurrence with $2,000,000 annual aggregate, Auto Liability of $1,000,000 per occurrence, and Workers' Compensation Insurance as required by law. The contract is contingent upon appropriation of funds, primarily from the Repair and Maintenance (R&M) budget, with the maximum contract amount to be determined by the State prior to execution. The vendor must provide a one-year defect-free warranty on all work performed, and pricing will be firm and fixed at the time of submission, including all transportation, delivery, labor, tools, parts, materials, removal, and disposal fees.