IDOC - Freezer Roof Replacement and Cooler Upgrade

The Illinois Department of Corrections (IDOC) is seeking a qualified vendor to perform a repair and maintenance (R&M) contract at the Centralia Correctional Center in Madison County, Illinois. The procurement involves a one-time service to replace the roof and ceiling of Freezer 67 and upgrade the HVAC unit in an industrial walk-in cooler, which includes replacing the existing Emerson Climate Technologies Compressor Unit and two coil assemblies. A mandatory pre-bid conference and site visit is scheduled for October 2, 2025, at 10:00 a.m., with registration required by October 1, 2025. Interested vendors must submit bids no later than October 10, 2025, at 11:00 a.m., with work to be performed between 7:30 a.m. and 3:00 p.m., Monday through Friday. The selected vendor will be responsible for providing all labor, materials, tools, and equipment necessary for the project, and must coordinate closely with the facility's Chief Engineer. Vendors must comply with all Department of Corrections security protocols, including background checks and temporary ID badge requirements.

The contract is designated as a small purchase procurement with a small business set-aside, indicating a preference for smaller, local, or disadvantaged business enterprises. While a specific maximum contract amount is not disclosed, the vendor must guarantee all work and materials for one year and complete the project to the satisfaction of the facility's Chief Engineer. Vendors must complete the Standard Illinois Certifications, which includes 34 specific compliance requirements covering areas such as employment practices, financial standing, criminal history, and adherence to state and federal regulations. The contract will run through June 30, 2026, and requires vendors to meet comprehensive legal and operational standards outlined in the State of Illinois Chief Procurement Office General Services Standard Terms and Conditions. Prospective bidders must demonstrate capability to meet stringent security, performance, and regulatory requirements specific to working within a correctional facility environment.