IDOC - Flight-Type Dishwashing Machine

The Illinois Department of Corrections is issuing Invitation for Bid (IFB) number JSW 26-426DOC-ILRIV-B-50236 for the procurement and installation of one new flight-type dishwashing machine at Illinois River Correctional Center located in Canton, Illinois. The vendor must provide and install a commercial-grade dishwashing machine meeting specific technical requirements including 460-volt/3-phase electrical connections, pumped rinse system, digital controls with diagnostics, low-temperature alerts, hinged insulated cabinet-style doors, electric booster heater and dryer, Automatic Soil Removal System, Correctional WS-80 Water Softener, and Tivoli conveyor with 30-inch conveyor belt, with maximum dimensions not exceeding 22' 1-5/8" X 6' 6-11/16" X 7' 6-1/2" and capacity to wash up to 4,800 trays daily. Deliverables include equipment delivery and installation in the facility's Dietary Building, removal and proper disposal of the existing Hobart FT900 FT Series dishwashing machine (serial number 271160964), staff training on equipment operation and maintenance, provision of all training materials and warranty documentation, and a one-year warranty covering all work, materials, and parts at no cost to the Department. The vendor must also ensure all on-site employees pass security background checks, maintain General Commercial Liability insurance of $1,000,000 per occurrence and $2,000,000 annual aggregate, Auto Liability of $1,000,000 per occurrence, and Workers' Compensation Insurance as required by law. All work must be completed during normal business hours (Monday through Friday, 7:00 a.m. to 4:00 p.m., excluding holidays), with the contract period commencing upon final execution through June 30, 2026. The bid deadline is January 5, 2026, with written questions due by December 15, 2025, and a pre-bid conference having been scheduled to allow prospective bidders to review the facility and equipment specifications. The State will award the contract to the lowest-priced responsive and responsible bidder meeting all specified requirements.

This procurement contains no Business Enterprise Program goal or small business set-aside designation, and there are no identified restrictions limiting bidder eligibility beyond standard state vendor certification and compliance requirements. Bidders must submit either an IPG Active Registered Vendor Disclosure or an alternative Vendor Disclosure form (for non-IPG registered vendors) and must affirm that products are manufactured in the United States, with the State committed to purchasing U.S.-manufactured products unless unavailable in reasonable quantities, priced 12 percent or more higher than comparable foreign products, or substantially lower in quality. The current equipment being replaced is the Hobart FT900 FT Series machine, and the new equipment must integrate with existing facility infrastructure including the electrical system, water lines requiring certified plumber installation, and the Dish Room location with water softener placement. All bids must be submitted electronically through BidBuy, with a required 120-day bid firmness period from the opening date, and prevailing wage requirements apply to this contract. Any awarded vendor with a contract valued at $1,000 or more must pay a $15 administrative fee deducted from the first check issued. The specific contract award value has not been disclosed in the solicitation documents, though the total contract price is described as firm and shall not exceed an amount to be entered by the State prior to contract execution, with pricing detailed in the BidBuy Purchase Order.