IDNR Deer Permits - Form Printing

The Illinois Department of Natural Resources (IDNR) is soliciting bids for the printing and preparation of deer permit forms, with proposals due February 3, 2026. This procurement involves the production of 405,000 firearm deer permits and 50,400 Chronic Wasting Disease (CWD) permits, all consecutively numbered and printed on 106# white Tyvek pressure-sensitive material with permanent adhesive in tri-fold configuration. Deliverables include proofs and samples due two weeks after bid closing, with final approval required by March 18, 2026, and complete production and delivery mandated by April 1, 2026 to the IDNR OSS Warehouse at Perschbacher Service Center in Pawnee, Illinois on a freight on board destination basis. The permits must meet precise specifications including specific die cuts, perforations, and compatibility with Formax FD 676 bursters and FD 670-80 stackers, with packaging in plastic-lined boxes of 1,800 labels each marked with 4x6 thermal labels. Qualified bidders must maintain comprehensive insurance coverage including $1,000,000 general commercial liability per occurrence and $2,000,000 annual aggregate, comply with Illinois prevailing wage requirements, and certify compliance with 33 mandatory areas covering legal standing, ethical conduct, labor compliance, and operational standards. The contract is subject to availability of appropriations and governed by Illinois law, with disputes resolved exclusively through the Illinois Court of Claims, and the State retains sole ownership of all work product as work-for-hire.

No specific set-asides for disadvantaged enterprises or restrictions on organization types are identified in the procurement documents. The contractor must complete a minimum of 51% of the work in-house, with subcontractors subject to the same prevailing wage and certification requirements as the prime contractor. No incumbent vendor or existing contractor information is listed in the available documentation. The total project budget does not exceed $96,120.00, with award made to the compliant low bidder for the total price of all line items; however, the IDNR reserves the right to reduce the number of permit forms to remain within budget constraints. All shipping costs must be included in per-item quotes at no additional cost to IDNR, and vendors are responsible for return shipping costs in cases of product damage or vendor error. Invoices should be directed to DNR.OSSInvoice@Illinois.Gov.