HVAC/R Repairs, Maintenance, New Installations, and Emergency Response

Mt. San Antonio College is seeking qualified contractors to provide on-call HVAC/R repairs, maintenance, new installations, and emergency response services through a Request for Qualifications (RFQual) for the period of September 2025 through August 2030. The procurement is specific to Los Angeles County, California, and will involve comprehensive mechanical services including repairs, maintenance, new installations, and 24/7 emergency response for the college's facilities. Contractors must comply with mechanical codes, ASHRAE standards, and safety regulations while providing these services. The evaluation process will be three-stage and score proposals across six criteria: completeness of proposal (10 points), proposer's experience (30 points), references (10 points), staffing and organization (10 points), proposed fees (25 points), and appropriate professional licenses and permits (15 points). Key dates include a mandatory pre-proposal meeting on June 26, 2025, at 1:30 PM, with electronic proposals due via OpenGov by July 30, 2025, at 2:00 PM. The college may select multiple firms to provide services through individual Project Assignment Agreements, with no guaranteed minimum work volume.

The opportunity appears open to all qualified contractors, with a focus on those possessing proper DIR registration, appropriate professional licenses, and demonstrated HVAC/R expertise. While no specific set-aside designations are explicitly mentioned, the vendor packet includes optional self-identification categories for minority-owned, woman-owned, small business, and disabled veteran enterprises. Contractors must comply with prevailing wage requirements, maintain proper apprentice-to-journeyman ratios, and submit certified payroll records. Substantial penalties exist for non-compliance, including potential forfeiture of $50 per calendar day for prevailing wage violations and possible denial of future public works contract bidding rights. The initial contract term is five years, with potential automatic one-year renewals not to exceed a total of five years. While no specific budget range is provided, the contract structure suggests a flexible, as-needed service arrangement where individual project assignments will determine total compensation. Contractors must provide comprehensive insurance coverage, including Workers' Compensation, Commercial General Liability, and Automobile Liability, with performance bonds required for projects exceeding $25,000.