MT_SAC_VENDOR_PACKET_(5).pdf
PDF 13 MB Posted
- Solicitation number
- 2025-188
- Issued by
- Los Angeles County, California
About this file
This is a vendor information packet issued by Mt. San Antonio College's Purchasing Department in Walnut, California, for use in response to a Request for Qualifications (RFQual) for on-call HVAC/R repairs, maintenance, new installations, and emergency response services. The college seeks qualified contractors to provide comprehensive mechanical services for the five-year period from September 2025 through August 2030. A mandatory pre-proposal meeting is scheduled for June 26, 2025, at 1:30 PM, with electronic proposals due via OpenGov by July 30, 2025, at 2:00 PM. The evaluation process will employ three stages and score proposals across six criteria: completeness of proposal (10 points), proposer's experience (30 points), references (10 points), staffing and organization (10 points), proposed fees (25 points), and appropriate professional licenses and permits (15 points). The initial contract term is five years with potential automatic one-year renewals not to exceed a total of five years.
The vendor packet requests standard business information including company details, remittance address, ACH banking information, and affirmative action self-identification for minority-owned, woman-owned, small business, and disabled veteran enterprises. Vendors with addresses outside California must submit appropriate tax withholding forms (Form 590, Form 588, or Form 587) alongside the W-9. All contractors must comply with prevailing wage requirements, maintain proper apprentice-to-journeyman ratios, provide certified payroll records, carry comprehensive insurance coverage including Workers' Compensation and Commercial General Liability, and maintain DIR registration with appropriate professional licenses. No specific budget range is provided, as the contract structure involves flexible, as-needed service arrangements with individual project assignments determining compensation. Substantial penalties exist for non-compliance, including potential forfeiture of $50 per calendar day for prevailing wage violations.
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Text version
Mt. San Antonio College Purchasing Department 1100 N. Grand Ave.
Walnut, CA 91789
Phone (909) 274-4245 Fax (909) 274-2025
VENDOR INFORMATION
1. GENERAL INFORMATION
Company Name
Contact Name dba (if applicable)
Mailing Address
City, State & Zip Code
Phone Number Fax Number
E-Mail Address
Website Address
2. Remittance Address (If different from Item 1):
Company Name
Contact Name dba (if applicable)
Mailing Address
City, State & Zip Code
Phone Number Fax Number
E-Mail Address
Alternate E-Mail Address
3. Affirmative Action (Check One):
Minority-Owned/Disadvantaged Business Woman-Owned Business Small Business Concern Disabled Veteran Enterprise Other___________________________________ None of the Above
4. ACH Info:
Bank Name: __________________________________
Routing # : ___________________________________
Account Name: ________________________________
Account # : ___________________________________
Account Type: ____Checking ____Savings
Does an employee or officer of Mt. San Antonio College own, partly own, operate, or have a financial interest in this business? Yes No If yes, please provide the name of the Mt. San Antonio College employee or officer who is affiliated with this business. _________________________________________________
DISTRICT USE ONLY
VENDOR I.D. NO: DATE ENTERED:
By:
BANK VERIFICATION: DATE VERIFIED:
By:
PRE-NOTE: DATE COMPLETED:
By:
Dear Prospective Vendor, If your address is outside California our college may need one of the additional forms below.
To assist you in determining which form to submit, below are brief form descriptions:
Form 590 withholding exemption certificate: to be used if a company is claiming an exemption from withholding i.e. they have a presence in California
Form 588 Nonresident Withholding Waiver Request: to be used if a company is requesting a withholding waiver i.e. they are filing a California Tax Return for reason(s) listed on the form
Form 587 Nonresident Withholding allocation Worksheet: to be filled out by a company if the other two forms are not applicable i.e. the company does not have a presence (address) in California and are not filing California tax returns
Attached are additional forms that your company will need to review.
Please choose one and send back with W9 and company information. Thank you.
File details come from the government source that posted it. Updated .