HVAC Replacement in the Visitor's Center

Jefferson Patterson Park & Museum (JPPM), under the Maryland Department of Planning's Maryland Historical Trust, is requesting bids on HVAC replacement services for the Visitor's Center at 10115 Mackall Road, with a mandatory pre-bid meeting on August 31, 2026 at 10:00 a.m. and bids due September 8, 2026 — attendance at the pre-bid meeting is mandatory; bids from nonattendees will be rejected as nonresponsive.

Preference is given to Certified Small Business and Veteran-Owned Small Business Enterprises. The scope is replacement of one of three heat pump systems in Building 14, the Visitor's Center old section. The contractor must furnish all labor, equipment, materials, and services; the installed system must meet minimum ratings of 15 SEER, 8 HSPF, and 12 EER with associated electrical, refrigerant, and drain piping. The work is subject to Maryland Historical Trust and National Trust for Historic Preservation Section 106 review standards due to the structure's historical significance. Work must be completed within 60 calendar days from notice to proceed, during normal business hours (Monday–Friday, 7:30 a.m. to 4:00 p.m., Maryland State Holidays excepted), unless mutually agreed otherwise. A standard manufacturer's warranty or two-year warranty on parts and materials (whichever is greater) is required from the date of substantial completion. Site visits are strongly encouraged.

Evaluation criteria include pre-bid meeting attendance, CBS or VSBE certifications, qualifications and prior agency experience, ability to meet the project timeline, and cost. Award will be based on the most favorable evaluated bid price. Bids must remain valid for 120 days from the due date. The contract model specifies a firm fixed-price term from July 1, 2027 through June 30, 2032, divided into five one-year periods, with renewal options at MHT's sole discretion. The contractor must submit a Bid/Proposal Affidavit, Conflict of Interest Affidavit and Disclosure, current Maryland licenses or certifications, and current insurance certificates naming the Maryland Historical Trust as certificate holder prior to bid submission. Invoices are due within 30 days of final inspection approval, with payment within 30 days of receipt of a proper invoice.